Cortex 14: Conflicted About Email


  through my list of things can hear keyboard to scientists think you might [TS]

  get you know to get the sound to comfort her [TS]

  that's crazy talk why would I like my amazing sounding keyboard that everybody [TS]

  can experience the glory of cookies I feel like it came out over time it is [TS]

  not getting louder over the hill that way to me like I remember like earlier [TS]

  on in hello internet was I guess this little sound but you can kinda hear in [TS]

  the background but now it's like it is the dominant sound [TS]

  you type harder for cortex well I don't have a harder for other things that have [TS]

  you received your t-shirt I have have I haven't got mine yet in the blue ones [TS]

  must be behind the grey superior ones have been shipped first dennis is coming [TS]

  she had a blue one just use the blue is in such high demand it's been nice to [TS]

  see people tweet us with their t-shirts I like that I think it's nice to see [TS]

  people enjoying it is I specially like the blue ones yeah they're great and [TS]

  people are getting their shirts and I did get my two shirts because of course [TS]

  you need a backup shirt and immediately required a backup shirt because my wife [TS]

  saw the two monkey t-shirts and she goes oh what is the use and then just picked [TS]

  one up and says this will make an excellent shirt for me basically walked [TS]

  off the thought of myself as they say this is why I buy my girlfriend I just [TS]

  bio on and then she has a and I can I think it was on the last episode I [TS]

  mentioned about what it would sound like if the show was slowed down remember it [TS]

  took about slow music stuff [TS]

  somebody in the red at maths in the red did this and it is error [TS]

  yeah I actually I tried to download this earlier but when I click on the file it [TS]

  was sixty four Gigabit was some enormous file size yeah and so was not able to [TS]

  download it in time to actually listen I don't know if it's different different [TS]

  browsers but I click to increment just opened in trying to download it right [TS]

  that it go for one of the shorter ones that the really long ones it's just [TS]

  impossible to listen to I'm gonna try 32 alright [TS]

  we're in a cave and like with like you know that kinda doing that chanting yeah [TS]

  it would be like gregorian monks from hell is what this sounds like is is it [TS]

  makes me feel uncomfortable to listen to have to close the have to close the tab [TS]

  it is deeply uncomfortable but when it gets to you at some point it sounds [TS]

  really interesting but I just skipped ahead and I can hear you I think your [TS]

  scariest sending me does yeah I definitely sounds slowing down podcasts [TS]

  not recommended horrible I do I do like the top comments underneath our slowdown [TS]

  show is that this is what super a I would experience when listening to human [TS]

  conversations I think that's that's about right [TS]

  just so slow just like us talking normally just allows the time yeah [TS]

  exactly the computer disaster wait around for a subjective thousand years [TS]

  to listen to you finish asking the question what's the weather like today [TS]

  that come up like 20 minutes ago I do to say as a small as a small side note here [TS]

  we mentioned offhandedly the windows sounds that have been slowed down a [TS]

  bunch time someone put them up on soundcloud and I have actually been [TS]

  using those a lot as just background not exactly music but background ambient [TS]

  sound I have found them surprisingly effective and good to work do so I just [TS]

  downloaded all six of them and have them on a little loop that keeps repeating so [TS]

  I really like this low-interest sounds of music is really good so much music I [TS]

  recommend to you how much of it is low so we talk about Weezer and start [TS]

  another small civil war the ad that was interesting so we have shown [TS]

  really helpful which is going to film and it took about their favorite things [TS]

  and they did a top-four worst Huizar singles which started like outrage on [TS]

  the Internet including you are very upset about some of the pics which is [TS]

  interesting to me because it's music and you had an opinion on it rather than [TS]

  just its utility well else korcho is obviously a brilliant song which is [TS]

  super fun to listen to mark out is just wrong [TS]

  well i i wasnt that familiar with it but when Marco put the clips in at the [TS]

  gurgling at the stop I can't get on board that Marco is trying to make it [TS]

  look bad [TS]

  that's because he didn't like it when I'm gonna say he'll score Joe has been [TS]

  climbing the charts on my personal iTunes frequently played some things [TS]

  went out I'm really wanna see the play counts of music computer to see what [TS]

  that looks like we talked about this before though I listened to single songs [TS]

  on repeat [TS]

  yes that's why i wanna see it I wanna see those numbers I wanna see what kind [TS]

  of his in then it just seems very interesting to me like you know you see [TS]

  200 200 200 100 the plague that actually has not too far off for most of the time [TS]

  it is terrible [TS]

  pop songs that are just catchy or I can I can just feel immediately this is the [TS]

  song that I'm going to listen to over and over again while I'm writing or [TS]

  while I'm working I don't know why but you give me an example of one of these [TS]

  pop songs actually let me what was the one I just should be able to how you [TS]

  even find how about them I can only do one thing at a time when mike synar here [TS]

  just since I know that upgrading has been a little topic of discussion lately [TS]

  on the various podcast upgrading things [TS]

  upgraded my computer to OS X Snow seventy just yesterday and that all [TS]

  everything looks great everything is nice and smooth I went to open up iTunes [TS]

  it says oh no you can't open up iTunes and I that's weird try to reboot open up [TS]

  iTunes again now it wont let me open up iTunes I wonder why it is gonna look at [TS]

  my media for their and iTunes is an empty folder [TS]

  0 bytes in it with absolutely nothing how did this even happen just by entire [TS]

  iTunes just nothing there wasn't even a library file in there or anything just [TS]

  just wiped off the face of the earth is not a smooth upgrade experience Apple [TS]

  usually I get away from these things but that's one that just bit me and was one [TS]

  of the weirdest ones that we're just once yet no I know so I can give me one [TS]

  more minute to find this if i cant find it will just give it right now my newly [TS]

  added stuff is filled with their songs [TS]

  ok here we go here we go I want to find it because I knew this one is [TS]

  particularly embarrassing great because I didn't want to try to do is like a let [TS]

  me pick one which is not to embarrass thing but right now I'm just a guy with [TS]

  the last one which I listened to a working on the UK royalty video and it [TS]

  was fight song by Rachel Platten you know the song I have no idea just very [TS]

  much a pop song it's exactly what you would expect it to be a booklet Pinchot [TS]

  no please don't put a good show people have to know a little clip in so people [TS]

  can get an idea of how this sounds because they can easily such it just [TS]

  like to bring the information to the people making a little too easy you're [TS]

  making a little too you gotta wait for kids I guess you don't you don't know [TS]

  this song now [TS]

  I bet if you heard two seconds of it on Apple music you would know it [TS]

  song by Rachel Platten Rachel Platten it's a picture of the white she's [TS]

  wearing a hat she's looking to the side because you're a musician he can't look [TS]

  directly at the camera like 30 seconds in is where the courses great I cannot [TS]

  understand you good hope you will understand I want to this is perhaps one [TS]

  of the most embarrassing things really clear just like basically kicked off [TS]

  with the cars don't understand this is basically like a teen girl ballad you [TS]

  break up with your boyfriend or girlfriend and you have a song you need [TS]

  to listen to to make you prove that it's all okay right now I mean I probably [TS]

  listen to this one song on repeat for many hours while writing the last video [TS]

  just a single song on loop over and over again and that's just the way it goes [TS]

  but we want to be clear here as I am not advocating for the quality of the song [TS]

  this is what I try to say when we had the conversation about music is there's [TS]

  some utility in this for me which they don't understand and it's hard to [TS]

  articulate but what is certain kind of sound just repeated over and over again [TS]

  I don't even hear it after a while but something about just loop again and [TS]

  again and again [TS]

  keeps me focused on the thing that I'm doing but I don't hear it in the way [TS]

  that you hear it [TS]

  horrified the first time they've I had to hear and horrified the first time the [TS]

  way you are hearing it right now this would not work [TS]

  continue to listen to this underneath you I can let me just suggest some like [TS]

  music I think might be good [TS]

  you don't you don't like his is good and my may serve the same purpose [TS]

  you don't understand for some people but like you know this is ok what did you [TS]

  need now you don't understand how this works fine music into your world in [TS]

  which a place where it was like that in the past year or so the way new music [TS]

  has come into my life is that the various streaming services that I use [TS]

  I'll go to whatever their their top lists like Spotify has like the global [TS]

  50 top songs and every once in a while I just put that on my kind of blip blip [TS]

  blip through and listen to some of them and I don't know why but some song will [TS]

  just hit me as like gas that is the thing that fixes whatever in my brain [TS]

  right now and I just listened to it over and over again but here's the thing what [TS]

  almost always happens is and i'm looking looking through this list of songs like [TS]

  top plates on some ideas right now the song will be on repeat for hours in a [TS]

  row for several days and then I will probably almost never listened to it [TS]

  ever again it it's like this very very temporary thing and i'm looking through [TS]

  a couple other ones that I have on here [TS]

  blue jeans by Lana Del Rey which I know was another one of these songs like over [TS]

  and over again and I probably haven't listened to that again in months [TS]

  the whole bunch on here which are all of these like top songs that I haven't [TS]

  listened to in a very very long time I would like to spend just an afternoon [TS]

  worried about what just one afternoon just so I can i just i just dont [TS]

  understand I really virtually this that makes two of us I don't understand [TS]

  either believe me I've done all I know [TS]

  is that this this facilitates long good writing sessions and I have no idea why [TS]

  it doesn't make any sense this is just something that I've discovered over the [TS]

  years [TS]

  find a top targeting pop song repeat 14 hours and sometimes that just really [TS]

  works that although that's all there is to it I don't understand it either have [TS]

  lost complete control barely even started follow-up and I want to just [TS]

  recommend one album click for it like you would I just wanna recommended to [TS]

  you it's my favorite album at the moment and I think that there's some songs in [TS]

  there that might be good for you it's by a band called churches churches is [TS]

  spelled with AV ok and it's called every open I just just try a couple of the [TS]

  songs on it seems to think but I think maybe it's all capital churches with the [TS]

  V [TS]

  with the hamburger menu for there for thirty years well this sounds very [TS]

  eighties Mike that's nothing wrong with that this is this is super model [TS]

  expected hipster like you because you know it's true I know it's true I saw [TS]

  the music festival in Paris was the most hipster I V Magazine no I don't know you [TS]

  liked this episode of cortex is brought to you by one password from a job it's [TS]

  now this is not the I'm really happy sponsored because I love it I want to [TS]

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  want to type of things we have passwords for everything everything needs a log in [TS]

  these days but there are stories every week of another service that gets hacked [TS]

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  but it's super encrypting can only be unlocked to the possible that you have [TS]

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  this keeps all of your passwords with you wherever you go as well as any other [TS]

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  by unlocking the secret master password as I said before is not stored on any [TS]

  web servers is completely private to you and if you have an iOS device you can [TS]

  even use your fingerprint to sign in with the use of touch I D once you set [TS]

  this up and you've got all these super strong passwords and also had one [TS]

  password is gonna save you a ton of time because now when you go to a website you [TS]

  don't have to remember anything like that they have excellent extensions for [TS]

  your web browser and make it super easy to you just click the heart icon and it [TS]

  will show you all here is your login for this site you just click the Login and [TS]

  it prevails all of the information for you you can also do as a credit card [TS]

  information so when I go to buy something online password I can I put my [TS]

  debit card and it just feels all of that information in for me though seven [TS]

  extension on iOS you can do this in Safari and Chrome and you can also get [TS]

  to all of this information from the app [TS]

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  those of you that Apple watch it also made it possible to add items from all [TS]

  categories to make even more convenient to see the data that you need at a [TS]

  glance if you're not yet one possible user you should change it right away [TS]

  goto a job it's dot com slash one password to find out more and you can [TS]

  also find one password on your app store of choice thank you so much to a job [TS]

  it's one part of her supporting this episode [TS]

  put passwords in their place with one Password let's talk about the iPad pro [TS]

  alright we're doing the show going back to that Kim pointed out to us a very [TS]

  good point we're talking about the iPad pro and why couldn't apple just store [TS]

  the pencil inside the IPRO thank you mentioned that the pencil is thicker [TS]

  than the iPad yeah I think we both liked what I saw that comment on the road and [TS]

  i felt really dumb I i would like to see they're still be like a place to put it [TS]

  in the case [TS]

  yeah yeah looking at the pictures of their external keyboard it still seems [TS]

  to me like there's a way to fit the pencil in there but perhaps not in the [TS]

  actual iPad bro itself and also there was some reports this week that some [TS]

  people from Pixar got their hands on the IPRO Apple took the approach to Pixar [TS]

  artists as some photos of them using it and a couple of people have been [TS]

  tweeting about it and commenting on Instagram stuff and say both said so [TS]

  Michael B Johnson is Dr Whale [TS]

  picture and then don't shine as well as an artist there and they've both been [TS]

  quoted as saying that the wrist detection is perfect and it doesn't it [TS]

  it splits apart the pencil in porn and it doesn't get them confused which is [TS]

  exactly what we were looking for a little bit more hope great and I'm still [TS]

  I'm still feeling like I want to believe with ya and x-files style poster in my [TS]

  room except it is the Apple pencil on the poster that's how I'm feeling about [TS]

  it right now and there's a picked one of the pictures are pulling commissioners [TS]

  but they embed the Instagram photo in there and you can see how small the [TS]

  writing can be on the on the screen [TS]

  what are you talking about I if you go to the Lincoln Argo there is an embedded [TS]

  in the ground and he's kind of sign the picture picture that is working on ok [TS]

  that's exactly the type of size comparatively that I would want the [TS]

  handwriting [TS]

  a page like it's a piece of paper [TS]

  promising yeah I'm feeling good about it feel good about it until November yeah [TS]

  I'd feel better if I could have one in my hands right now to actually try out [TS]

  now Apple do I need to bribe to make this happen if anybody out there [TS]

  help very much open to this anywhere we need to go we are very open just let us [TS]

  know or we won't even talk about it we just wanna see right that's all we can [TS]

  meet in an alley or something [TS]

  well he just wanna know I can second that so to let us know what turning a [TS]

  spotlight suggestions does Alex put a blog post together which will put in the [TS]

  show which kind of shows some comparisons of what you lose so if you [TS]

  turned a spotlight suggestions on iOS yes you do lose the news but also as we [TS]

  want but you also lose things like search results from being YouTube and [TS]

  Wikipedia it turns off sports scores as well but as you know we know that [TS]

  doesn't do it doesn't turn off some of the stuff I am perfectly happy some of [TS]

  those things might be useful but without a doubt I'm on the same page I am happy [TS]

  to make this trade off to get rid of news stories on my search screen I would [TS]

  make almost any trade off on that to get rid of the news I think for me and you [TS]

  it is the tradeoff of yes we lose a bit of utility by not having to go to Google [TS]

  not massively difficult or we have news that we don't want to see entering our [TS]

  brains and Messam stuff yeah exactly it's just a way to get derailed when [TS]

  you're trying to do something else like having the news there is almost like my [TS]

  phone is working against me I want to do with thing and then the phone says oh [TS]

  wouldn't you rather get distracted by this other thing no phone I would not [TS]

  like to get to [TS]

  erected and please don't please don't tell me that like I'm just I know what I [TS]

  need to do I just need to search for where drop boxes what about instead [TS]

  Mike anything anything it's just whatever is there is going to be [TS]

  distracting so happy to make that trade off but for those who wanted to know [TS]

  what else it turns off the persons found out for us so thank you [TS]

  everybody's favorite topic email I just wanna see because we spoke about email a [TS]

  couple of weeks ago we spoke about email way more than we should have done but we [TS]

  did weigh less than the amount of mental space occupied in my mind but way more [TS]

  than most normal people probably talked about but it was also a long time ago [TS]

  because it was before the whole summer traveling thing was our email talk now [TS]

  you are kind of back to work in a full capacity now I wanna see if you're still [TS]

  using the email system that you'd set out for yourself so I want to see if [TS]

  it's working so it seemed like you to clear love your backlog and you'd [TS]

  institute a system in which you'd get topic suggestions and you kind of did [TS]

  your best to steer people toward Wolds a gated system email then do you want to [TS]

  see how that is still working for the reason that I knew the last time we [TS]

  talked about this was before my travels this summer was precisely because I [TS]

  wanted to try this out at a time when I knew I wouldn't really be looking at [TS]

  email very much and to be able to have stuff going off to my system instead of [TS]

  having a go straight to me that front end part of it has been very successful [TS]

  from from my perspective I have noticed that the decreased volume of total gmail [TS]

  has held so I don't get as many just random emails from people wanting to [TS]

  to suggest a topic it seems like people really do still use that topic [TS]

  suggestion place on the website which is amazing to me I would not have predicted [TS]

  that it would have worked in that way but it definitely it definitely has a [TS]

  mean secondly there's other things to talk about with you mail today but [TS]

  having the ability to use my assistant as a as a top-level triage / filter has [TS]

  been very helpful has been extraordinarily helpful the only [TS]

  downside is that I still actually do have now a bunch of email to go through [TS]

  because I did spend most of that summer just not really looking at email and and [TS]

  trying not to to deal with anything that wasn't being sent directly to me by my [TS]

  assistant if you go away from email for a while it is still a whole bunch of [TS]

  stuff that's that's built up so I don't feel like I'm squeaky clean oh look at [TS]

  me I'm using with email situation I'm feeling really frustrated by email but [TS]

  the changes that have made are definite definite improvements have you given the [TS]

  power to do anything they just merely a triage machines I basically started this [TS]

  by setting out a couple of bullet points of view the kind of things that I [TS]

  expects are going to be coming through this public forum forward me things that [TS]

  are interesting and/or actionable and just I don't want to see the rest that [TS]

  that's the way this is started [TS]

  interesting is a really [TS]

  interesting metric because I would expect that many people would find [TS]

  things interesting that you wouldn't like business deals you know somebody [TS]

  writes to you and they're like we want to give you half a million dollars to [TS]

  talk about Ford and you might not find that interesting maybe somebody who's [TS]

  looking at DirecTV might be like great to have you had to like work on that [TS]

  over time like no this is not well this is exactly what has gone on over the [TS]

  past few months she posed me things and we've been tuning together what is [TS]

  interesting and what is not interesting ok but this this works because I trust [TS]

  her judgement as a person and this is but this is also why I couldn't possibly [TS]

  do this with very advanced to be easy and filter because the Bayesian filter [TS]

  can really pull out this kind of stuff and it can you can you can filter but it [TS]

  she's going to be limited actually does and it's also a bit like diamond mining [TS]

  of like what are the interesting things are going to be where items in a large [TS]

  CEO of stuff we very hard training so that the way this has worked is that we [TS]

  have a shared documents that has been added to overtime as different [TS]

  situations have come up this document is a thing that we're building together [TS]

  where she posed with me things and I'll either say oh yes this is the kind of [TS]

  thing that I want forwarded on to me or no I don't want to see this or what I [TS]

  also have a little bit of his here's how you can respond in a standard way to [TS]

  this kind of thing so that's that's what we're building up this sounds very much [TS]

  like systems that my friends for customers just like the idea of working [TS]

  with the developer responses being like this is how you need to deal with this [TS]

  type question [TS]

  of responses like that the customer support person may not know the at [TS]

  intimately or they may not understand how some of the functions work but [TS]

  they're good at what they do right which is responding to people so they may have [TS]

  to ask the developer question about why does it work [TS]

  fixing theirs and then they standardized responses that are then sent out to [TS]

  everybody else has a little bit of work every now and then to set things up but [TS]

  then it reduces the amount of work overtime because those responses on [TS]

  needed to be given by the developer for you in this instance on a case-by-case [TS]

  basis you just need to do it once yeah thats I guess what we're doing here is [TS]

  is setting up something like this when your assistant response did she respond [TS]

  as herself or as you I never want someone to respond as me I don't like [TS]

  the feeling of that I don't want someone to get an email that looks like it's [TS]

  from me but that I haven't actually sent I do reply to people sometimes and only [TS]

  laughing because everyone is why I do this randomly respond to some emails [TS]

  catches you at the right time right you're already an email it pops in and I [TS]

  i do this to you sometimes like last night I somebody sent me an email whilst [TS]

  I was in my email I responded like immediately and they were like whoa [TS]

  what's going on here you just called me at the right time that's exactly what [TS]

  happened that there's someone just the other day who sent a funny thing and I [TS]

  cannot reply to this and I just replied but it's not it's not a regular thing so [TS]

  email is always a little bit as always a little bit random yes we're building up [TS]

  this document together but when I respond to someone I want them to know [TS]

  that if you got an email from me it was me sending it yes I sent you this thing [TS]

  back I don't want someone I mean even I do this even a little bit with the [TS]

  mailing list of I'm even a bit uncomfortable with automated emails [TS]

  where my name is at the bottom of this is [TS]

  there's just something that feels a bit weird to me about this stuff so I'm very [TS]

  hesitant to have things represent themselves as me if it's not really me [TS]

  who's doing it so you know she will reply as my assistant she does not reply [TS]

  pretending that it's me responding to things are you noticing now that you've [TS]

  set up this new kind of contact are you noticing that people are dressing you [TS]

  differently in the email [TS]

  a day at eight talking a seeming to know that they're talking to somebody else [TS]

  before you there seem to be more the beginning then there are now but a not [TS]

  insignificant number of people who know that they are talking to my assistant [TS]

  and address it to her as opposed to to me but I say it may be fifty fifty [TS]

  people using it that way give me an example I wanna know some esophagus in [TS]

  this document sharing other ok this is a Google Doc like Harry doing us doing it [TS]

  with of course the best solution ever which is Apple pages just give me an [TS]

  example pages sucks it s looking anyway I use pages because it is extremely [TS]

  convenient for me it is horrific Liam other people at work it's really [TS]

  convenient for the document that anybody that has to share it but can't see it on [TS]

  any device other than PC or Mac it's horrific I can't believe that they are [TS]

  able to get away [TS]

  yeah okay so here's here's how this started out I have at the top of the [TS]

  hill document the rule that I began with you that we're going to work starting [TS]

  from rule number one don't ever send me an email [TS]

  actually rule number one was anything that looks like an emergency contact me [TS]

  over I message at the address to contact me because one of the things that I've [TS]

  been trying to do is also luper in on discussions with other people in my life [TS]

  so for example my lawyer or my tax accountants those people now know that [TS]

  they can also reach her which might be faster way of reaching me so that's why [TS]

  this number one thing is they're like if there's something that looks like it's a [TS]

  big problem but I need to deal with right now [TS]

  get in touch with me directly through a message like that that's the top level [TS]

  in my communications gear such an executive this thing yeah I'm imagining [TS]

  the people are interested in hearing about this stuff but I just have to say [TS]

  to the list is very weird to find myself in a position where I'm even doing this [TS]

  kind of stuff it's it must feel uncomfortable yeah it's it's strange [TS]

  it's a very weird thing and it may be a topic for some other time but I have [TS]

  found myself thinking a lot about like how how how do people manage people and [TS]

  how do people accomplish things when they are not the ones directly doing [TS]

  things it's it's all it's all tied up but it is very strange to find myself in [TS]

  a situation where they go i'm talking on a podcast about how I handle email with [TS]

  my assistant this is it's very weird to be me in this moment but I think what [TS]

  I'm trying to think of is I know that a younger version of me would have been [TS]

  interested to hear something about this and so that's why I feel like okay we [TS]

  can talk about something to discuss here but it's still very strange for current [TS]

  me to be talking about this stuff but anyway [TS]

  divers in their room number two was for anything that was interesting and/or [TS]

  actionable forward to my main email address and I gave a couple of examples [TS]

  one of which was a domain experts offering their assistance on a future [TS]

  project [TS]

  to the kind of thing that sometimes happens to me as someone who is an [TS]

  expert in the field gets in touch because they think something is [TS]

  interesting that I might want to do a video about and that kind of email is [TS]

  exactly the sort of thing that I I was a little bit worried about missing in the [TS]

  past once I realized like I'm having a hard time actually staying on top of my [TS]

  email that's exactly the kind of diamond mining that is very valuable for for me [TS]

  to have some help with and then I have pretty much everything else should be [TS]

  discarded but her personal discretion overrides that rule so when in doubt [TS]

  forward anything to me and then we're going to to go from there and figure out [TS]

  how to deal with it and so now as time has gone on we have built up a small [TS]

  list of frequently asked questions for example a very common thing that people [TS]

  ask if they want to translate my video and we have a standard reply that she [TS]

  sends out about ok if you want to translate the video here is where you go [TS]

  you can submit captions here and this is how this works so that way I don't have [TS]

  to reply to that every time it comes through [TS]

  we have a bunch of standard applies for people asking about using the videos so [TS]

  I get a lot of questions where people want to know if they can use a video [TS]

  under various circumstances on a website or else it so I have a generic reply [TS]

  that she sends out which is here is where its ok to use the video here is [TS]

  where it's not ok to use a video like what the circumstances are those are the [TS]

  kinds of things that we've built up a little bit over time for how to handle [TS]

  the emails that are coming in [TS]

  Institute the contact form a change in the way the email is coming from Lake [TS]

  has it tipped over yet the most people coming through the contact form are they [TS]

  still contact you directly [TS]

  that's a little tricky to answer because of course part of the job of my [TS]

  assistant is to shield me from a large number of emails that are going through [TS]

  the public contact form do you do you have access to or you ever signed into [TS]

  the email just as they go to their actually all logged in a spreadsheet is [TS]

  the way that that set up as I can I have TTT which is which is logging all of the [TS]

  fly-half [TS]

  a copy of all of them but they're in a place where I don't ever have to [TS]

  actually look at them directly but if for whatever reason I want to go through [TS]

  them I can and so I i have on occasion gone through that and looked just to [TS]

  make sure that the reverse is it happening where there's something that I [TS]

  find interesting but for whatever reason she doesn't and didn't get to me that I [TS]

  could pointed out and say oh this is the kind of thing as well so I I have gone [TS]

  through that on occasion just to see see what's there to see a little bit of [TS]

  training yes it's just like a spam filter right every once in awhile you [TS]

  just take a quick look for spam and see if there's anything that that shouldn't [TS]

  be but I still get a surprisingly large amount of email that is coming directly [TS]

  to me from people but this is where I feel like I'm not on top of email [TS]

  because I have an enormous number of those messages to try to work through [TS]

  and I have a lot of frustrations with the email Mike lately that I do want to [TS]

  talk about but i just a broadly speaking in my mind there are three layers of [TS]

  triage to me [TS]

  top-level the most important thing right now is emails from my assistant so that [TS]

  that's like the top one I always want to try to turn those around as fast as I [TS]

  can in a funny way people can get in touch with me much fast her through the [TS]

  public contact form then they sometimes can buy actually trying to email me [TS]

  directly because in theory all the email that comes from your assistant should be [TS]

  good [TS]

  exactly is there is something that I need to do about it there's some there's [TS]

  something there to be taken care of or that is important so on my Mac I mean [TS]

  computer here you can set up these smarts in boxes and my top smart inbox [TS]

  is my assistance so I have a little have a recurring checklist [TS]

  I want to try to clear that out as much as possible opening it up right now I [TS]

  have six messages in there from her to clear from yesterday which was the last [TS]

  time I took a look directly below that [TS]

  next layer of email our people in my system in my contact that have been [TS]

  explicitly marked as VIPs so these are these are people who are important in [TS]

  some way in my life looking at that right now I have about 30 messages from [TS]

  people who are classified as VIPs Ask Don't Ask make up my own story below [TS]

  that level our contacts so this is anybody I have in my contact book but he [TS]

  was not explicitly marked as a VIP and then the next level below that is [TS]

  anybody who's just not in my system so these are emails from people who I don't [TS]

  know at all looking in my inbox right now there are a hundred and twenty two [TS]

  messages from people I just don't know at all in the Inbox [TS]

  so in theory when I'm going through email what I want to do is clear the [TS]

  email from that top level of triage down that's what should happen doesn't always [TS]

  work that way [TS]

  emails from VIPs by definition they always hard like my my lawyer is a VIP [TS]

  what does this have to do with all this contract i cant read this is so boring [TS]

  but this is the way I would like it to work but what I wanted to talk a little [TS]

  bit about days that I have become really aware that I don't like doing email on [TS]

  my computer [TS]

  you mentioned on the last show you why do I like doing things on iOS and it's [TS]

  hard to say why sometimes but I have noticed that the place I like to go [TS]

  through email the most is my phone and this is causing a lot of problems for me [TS]

  a lot of conflict my phone is where my brain for whatever reason once to do [TS]

  email and I can find no satisfactory way to do email [TS]

  have you considered that the reason that your brain likes it that way is because [TS]

  it's so difficult to do so therefore when you do email and your phone is [TS]

  never really done that well just like your brains like you are partly correct [TS]

  because one of the things that I like about doing email on the phone is [TS]

  because it's harder to type a much more aware that I feel less obligated to [TS]

  reply in detail why I really like doing email for the same reasons it just feels [TS]

  like a more enjoyable experience i I don't like doing amela my Mac but if I [TS]

  have something that's super super long and detailed and I probably would do it [TS]

  so it pretty much plays to exactly that I'm I'm I'm much more happy with [TS]

  archiving email and responding very quickly to email and entering on my iPad [TS]

  because it's a liar system is it's it's a more convoluted system to get stuff [TS]

  done at times means that enables me to not feel bad about exactly exactly the [TS]

  thing you are right it is the very restrictions of the phone which do make [TS]

  it easier and occasionally you run into problems where it's a real pain or [TS]

  someone needs an attachment and boy is that a hassle to try to send some one [TS]

  thing it doesn't always work out perfectly but yes the restrictions of [TS]

  the phone actually make it nicer one of the things that for me is a big deal [TS]

  this is just going to sound crazy to some people but I like on the phone I'm [TS]

  looking at a message I cannot see the list of other males email that I'm [TS]

  working on is just the full thing on the screen and it's not rational but seeing [TS]

  that long list of email I find is anxiety provoking is not the right word [TS]

  but it's not like it's distracting because when you look at it makes you [TS]

  feel bad and there's a lot of things here [TS]

  all of which are important there are people waiting on me for things and [TS]

  other stuff that needs to get paid or it's a it's a lot of things and so I [TS]

  find it [TS]

  this relief on the phone like ok this is the email that I'm working on and now [TS]

  we're going to talk about is where I know we are a little bit different and [TS]

  when I press the archive button the next email just comes up and now I'm dealing [TS]

  with this thing and it's it's it's a very clear one at a time [TS]

  sequential moment you see the thing I am half of the way there with you I like to [TS]

  have to just focus on that one email but when I love it I like to go back to my [TS]

  inbox so I can make the choice for I want to do next [TS]

  rather than being presented if the next email that isn't necessarily the one [TS]

  that I want to look at right this is definitely a working style that that's [TS]

  different between the two of us because I without a doubt I want that decision [TS]

  just taken away from me because I know that my behavior on the computer is to [TS]

  just start cherry-picking use emails right where I look at this big long list [TS]

  I think this one is really easy to reply to all I can just are a whole bunch of [TS]

  these meanwhile there's something from my accountant which is labeled super [TS]

  important reply now you're going to present as like I don't want to open up [TS]

  that one right click click click click let me go through these other ones so I [TS]

  I kinda like the decision being taken away on the iPhone is 100% because I [TS]

  don't want to do with the account and the reason I like it is the reason you [TS]

  don't like it very well boy the one that was not fun at all over his email about [TS]

  a new show on the network that was fun but so the reason I feel conflicted [TS]

  about email on my phone is this goes fundamentally against this principle [TS]

  that I have I don't want my iphone to be a distracting thing and I'm aware that [TS]

  if I have email on my iPhone there's always the possibility of doing email [TS]

  iPhone and for years and years I have not had email on my iPhone but I feel [TS]

  like okay I'm just going to try this for a little while and see how this works [TS]

  the initial results are not great because then once you have email email [TS]

  needs you to have other things like I've never had Safari on my phone but if you [TS]

  have email the number of times you want to open up a link to look at something [TS]

  is enormous and so I find myself turning off the parental restrictions to allow [TS]

  safari to exist for a while and then so far I just finished pics on my phone is [TS]

  this isn't this is a really great but I just feel this conflict that I go [TS]

  through more email on my phone then if I have to do it on my desktop if I have to [TS]

  do it on my desktop I will leave it for weeks and just never open it and then I [TS]

  open it up and there's a huge number of problems in their wares if I have it on [TS]

  my phone I'm Way more likely to have this little timer which is a [TS]

  twenty-minute administrator timer which is just like ok click Start the time I'm [TS]

  gonna do twenty minutes of just administrative crap and I'm on my phone [TS]

  ok quick grind grind grind go through all of this my poor assistant discovers [TS]

  this all of a sudden 10 email replies in the space of a few minutes as opposed to [TS]

  a normal person who would spread it out but I find that really effective and so [TS]

  I'm in this conflict up I don't like making my phone more distracting but I'm [TS]

  also obviously getting through email better if I have it on my phone so this [TS]

  is this is the conflict for me that is impossible to resolve brief sidebar [TS]

  up to use for timers I'm using do for timers ok well im trying im just trying [TS]

  to use a timer system for some things so like working on editing something let's [TS]

  just do it for an hour and then go to write I was wondering what you want [TS]

  something of what complication yeah I use do and I run my whole life on timers [TS]

  and it's broken down into the main ones I use our 20 minute timer forty-minute [TS]

  timers are what I find most useful for me [TS]

  know through experimenting about how long does it take my mind to get [TS]

  distracted or how long feels too long or too short but twenty minutes is perfect [TS]

  for me for this kind of thing like an email [TS]

  dash and having the phone on me makes a difference because I will find myself in [TS]

  situations where you just have some time but not necessarily a lot of time the [TS]

  cutest waiting for someone or you know these these moments in life and then [TS]

  I'll find yes I will actually open up my phone and I will try to go through email [TS]

  at this point and then have done something instead of having done nothing [TS]

  in that time so you because you're making some significant fundamental [TS]

  changes in a way that you use your own devices back to earlier on in the show [TS]

  like the first couple of episodes you were very very strict about some of [TS]

  these out and now it feels like now the utility in why you should have so far in [TS]

  email on your phone because your systems changes you're willing to make the [TS]

  compromise I'm willing to to try this for a while if I have to make a [TS]

  prediction now my prediction is that future me decides to go against this [TS]

  that future me decides that the tradeoff of having gone through email more [TS]

  effectively is not worth the distractibility of one more thing on the [TS]

  phone that's what currently is predicting future me will say but [TS]

  currently can't predict the future [TS]

  perfectly accurately so this is why I'm willing to give it a try to do this [TS]

  thing differently cuz I can just feel this way that my mind wants to work and [TS]

  I have found it not to be incredibly effective in life to be working against [TS]

  your own brain you know what if your brain wants to listen to teen ballad [TS]

  breakup songs while you're writing keep a happy you just do it this episode of [TS]

  cortex has also brought to you by the internet actually like me agree which is [TS]

  talking about doing work wherever you want to do work wherever your brain [TS]

  strikes you at that moment that you just want to get that piece of work done [TS]

  maybe you are standing in line at the post office maybe are sitting down at a [TS]

  local coffee shop no matter what device you have [TS]

  is going to be able to help you you'll be able to manage your task list may be [TS]

  able to share status update [TS]

  be able to access the most recent version of a document from wherever you [TS]

  are because [TS]

  platform is fully responsive and it works everywhere on desktop or mobile it [TS]

  does not matter and as well as that was gonna look fantastic as well because [TS]

  they've taken great care of a creating a system that looks really great but is [TS]

  easily customizable as well so you can give it a lick of paint you want you can [TS]

  give it the phone so you want to make it feel like something that you're [TS]

  comfortable in and it's really easy to configure [TS]

  completely reorganized way different parts of your works for every single [TS]

  team will have just functionality and just the design that they need you can [TS]

  also integrate third-party services like box drive in Dropbox all Internet big [TS]

  easy to secure platform this stops people from scattering documents across [TS]

  different platforms that are not secured by your company which can actually be [TS]

  pretty dangerous you don't want customer data in places that you can secure and [TS]

  this is where he steps in to help you manage that you can also use a cruise [TS]

  own document preview engine to track who has read different documents with a read [TS]

  receipt functionality and also to collaborate on them leave comments and [TS]

  things [TS]

  time to break away from the internet you hate goes right now when can try it out [TS]

  for free any team of up to 10 people as you want [TS]

  sign up right now software dot com slash cortex thank you so much for continued [TS]

  support cortex and I'm in a state of flux myself right now but it's kind of [TS]

  different to yours but it ends up in a weird way leading to what similar [TS]

  problem and/or solution so I love email I use is called mailbox and is currently [TS]

  owned by Dropbox and it feels to me like this is not being advanced I would like [TS]

  the classic our app has been bought by a larger company and now exists in [TS]

  purgatory forever situation they were adding those stuff they're making you [TS]

  mad cow but the iOS apps are not being advanced wheel is concerning to me like [TS]

  for example then they haven't got a lot of the new I was nine features like that [TS]

  so I am now in a position where I believe that I need to look at a new [TS]

  email system so that one of the reasons I use mailbox is it has a bunch of [TS]

  features like the ability to snooze email to you can say come back tomorrow [TS]

  and lots of use this mailbox is the only system I found has an appt on every [TS]

  platform or use so those like snoozing things to cross platform so if I go to [TS]

  the mat I'm not gonna see my email looking differently to my iPhone because [TS]

  the way that is very weird they have to kind of hang around with folders and [TS]

  filters and stuff but you should you don't really wanna see if I open the [TS]

  mail at the Apple Mail app on my Mac it looks completely different in my phone [TS]

  as I can also real email in a mailbox move things around so they don't look [TS]

  the same and I don't like that the mailbox is currently the only system [TS]

  I've used as everywhere but I'm feeling a need to move away and at the same time [TS]

  something that I'm realizing especially having this conversation today [TS]

  snoozing email is actually about that because I have some email that pops up [TS]

  every week [TS]

  dice news for another week 20 doing is just hiding it like I actually think [TS]

  that I need to force myself out of this habit and end up with a better system at [TS]

  the end of it but the first part of that is finding an iOS app I'm happy with [TS]

  on the whole ok like my open up my phone right now [TS]

  now on my home screen and looking at seven different yell out some emails of [TS]

  77 times more I have dispatch cloud magic spark fast mail Outlook mail pilot [TS]

  and the building because I thought I don't want to get serious about trying [TS]

  to give email on my phone a try let me see what's out there let me see what's [TS]

  available now in theory like you I would want email everywhere but I realized [TS]

  immediately that the requirement there's nothing I just have to give that up [TS]

  there's mailbox mailboxes gmail only the end gmail is it was gunned down near [TS]

  mailbox yeah I mean you're not telling me a happy story about exactly is not [TS]

  going to be around it used to be Gina ok that's why I was thinking that but so I [TS]

  have been trying all of these email clients and I was I was trying to get in [TS]

  a systematic way of thinking okay I have three requirements that I would like for [TS]

  an email client on my phone [TS]

  absolute number one requirement that when I archive a message it [TS]

  automatically goes to the next message it doesn't go back to the email list and [TS]

  this seems like a fundamental design decision that after the creators are [TS]

  coming from do you manage emails as a list or do you manage them as a sequence [TS]

  of items that's that was the one that I want I want a sequence that items not a [TS]

  list because I'd I personally don't find these interactions we're looking at a [TS]

  list of eight emails and I can just swipe to archive or quick swipe this way [TS]

  I just don't work that way my brain does not like that and it it still goes back [TS]

  to the oh now I have to make a decision about which email am i dealing with [TS]

  which I know full well I can't trust my brain to do so I don't wanna work that [TS]

  way the second requirement that I wanted was some ability to replicate the mail [TS]

  triage system that I have on my computer so I would think oh surely males [TS]

  built-in app should do that no because Apple does not respect smart mailboxes [TS]

  or smart anything on any of the iOS devices you want to use smart folders in [TS]

  iPhoto now tough luck you want to use smart in boxes now tough luck you're not [TS]

  going to be able to do when you [TS]

  email system that you use like where is your email is it Gmail mail it in fact I [TS]

  wanted some kind of triage system I thought the built in Mail app should do [TS]

  it it doesn't I was hoping to find that in some other email app long story short [TS]

  that's just like asking for cross-platform ability nobody does this [TS]

  I have found no way in any of these apps to replicate the triage system that I [TS]

  want to lay out a number to requirement gone that's just out the door now feels [TS]

  like I will continue because what I would also like and what astounds me is [TS]

  some integration with my contact book on iOS I can't believe how many email [TS]

  clients don't have this integration where they don't even ask for permission [TS]

  to be able to see your contact list just like i was just going to replicate [TS]

  everything all over again from start within our own email app are you are you [TS]

  kidding me if I have all of these pictures and information and everybody [TS]

  that I would like to see in my email client makes things easier no you're not [TS]

  going to get any of that and so trying out all of these apps has been mostly a [TS]

  very unpleasant experience just outlined quickly I am looking for now cause I [TS]

  feel like I need to to force myself to redress my priorities I need a system is [TS]

  everywhere but I actually think I've come to the realization this morning [TS]

  actually that snoozing as a bad system I need a different system maybe I need [TS]

  filters or folders or something so I am now basically looking for a system of [TS]

  maybe one or two apps because nothing is found that work for me so I'm now [TS]

  looking for a good iOS app that is on iPad and iPhones I want that I want one [TS]

  at that [TS]

  that does [TS]

  has integrations have a lot of the other systems are in Dropbox or attachments I [TS]

  want to be able to swipe on email lists to be able to archive and to be able to [TS]

  market is read and unread my thing about wanting to go back to the list there are [TS]

  way too many apps don't support this so I just need to get used to it which is [TS]

  why I like the swiping go back to just wipe that carry on their main things [TS]

  good when I'm using that is hard to quantify but without a doubt is a real [TS]

  requirements because I won't say anything about them later I will just [TS]

  say the two of the apps on my list [TS]

  outlook and cloud magic I cannot fault anything about them in particular except [TS]

  that they just feel unpleasant in a way that I can describe interest then I [TS]

  don't know why that is I just find my brain does not like them and if it's [TS]

  like email has to be easy as diffuse pleasant as possible for whatever reason [TS]

  don't like those things I guess that is without a doubt a difficult to quantify [TS]

  requirement the outlook one is pretty would because I'm getting lots of [TS]

  recommendations the outlook at it was comple that Microsoft purchased and iOS [TS]

  is very different but it does integrate your contacts as you want integration [TS]

  calendar or even the same as you can see all the stuff on Steam outlook is [TS]

  actually very high on my list because of the recommendations that I've heard from [TS]

  people who have used a little bit and it seems fine one of the other things that [TS]

  I need a unified inbox across systems so I use Gmail and I also use iCloud [TS]

  so rules out Google's inbox for me and I am willing to which I made due to [TS]

  forward all of my email account [TS]

  I'm only laughing because I manage everything basically from one account as [TS]

  well as everything forwards to one main account so I'm not I don't have the [TS]

  requirement of needing to juggle a bunch of things but my experience with Gmail I [TS]

  i left you mail little while ago because I just thought I can't deal with the way [TS]

  gmail doesn't play nice with anybody else and I'm kind of screwed over by the [TS]

  way gmail tries to talk with other e-mail systems and I thought you know [TS]

  what I'm done with this I'm just going to stick with a regular standard IMAP [TS]

  service that I can just plug into anything that's why fast mail is my back [TS]

  and I will not return to using Gmail as the primary location for all of my email [TS]

  so I will Google Apps to any other system I've used as I've had problems [TS]

  where it wasn't accurately managing spam and I had some sponsors like contact me [TS]

  via other means to get their emails were bouncing so I was like you are dead to [TS]

  me I'm going to you have a unique spam problem because without a doubt many of [TS]

  the messages that you would get would certainly look a lot like spam to an [TS]

  automated spam filtering system so it was basically like saying that my [TS]

  account storage because I wasn't doing a good job of the span detection so I [TS]

  decided that I wasn't going to work anymore that that just isn't a risk I'm [TS]

  willing to take exactly so I moved back to Gmail and we use Google Apps which I [TS]

  mean I really like but it kind of puts me in a situation where like you I'm [TS]

  trying to find something I am happy with knowing full well there's a couple of [TS]

  things that have to happen with this I have to make some considerations and and [TS]

  change it and be I also changed the way they deal with the email which is a [TS]

  a very daunting task yeah without a doubt it the daunting task because the [TS]

  reason why we've been talking about email for an hour and we also spent a [TS]

  whole other show talking about talking about email and I'm sure this won't be [TS]

  the last time that we talked about email is because it is just so connected to [TS]

  everything that you do especially especially as a self-employed person is [TS]

  just this is the final through which everything else comes and everybody [TS]

  loves slack slack is a great alternative to email within a group of people that [TS]

  you're constantly working with but it doesn't change the fact that you can't [TS]

  possibly have everyone who ever wants to contact you use black black is for [TS]

  people you know [TS]

  emails of people you don't exactly where or people you just you just can't [TS]

  practically have a slack room for [TS]

  I would love to be able to put my accountants and lawyers like in a [TS]

  slacker room and think you guys talk about some of this stuff but it's just [TS]

  not going to happen it's just not practical and so you're always going to [TS]

  be having stuff coming in through email that you just have to deal with in some [TS]

  way and it's it's difficult because it's always possible to be done task [TS]

  especially when you start getting large numbers of emails I it's it's very hard [TS]

  to ever have it cleared out all the way after a certain point that's why that's [TS]

  why we're talking about it that's why we will talk about it for forever because [TS]

  it's connected to everything that there is an app I want to give a special [TS]

  mention to spark spark yeah what he would have to say I'm really like this [TS]

  has some nice customization stuff and it has a smart inbox each day I really like [TS]

  that doesn't really do much email manipulation it's not doing anything [TS]

  crazy but groups things together for you which which I kinda like it reminds me [TS]

  of like the way the Gmail so it's like looking at the smart remarks now [TS]

  have a little card as my new email addy mother classes and notification and then [TS]

  just my read email in my inbox I like this system it bunches things up for me [TS]

  in a nice way problem is only so if they had an iPad app dunno they're working on [TS]

  this is probably why would be using right now but they don't so it also has [TS]

  the best search I have ever used in an email because it does a lot of the [TS]

  processing on device how does it very very powerful search it finds things [TS]

  that I just can't find enough so that's one of the other big reasons that I want [TS]

  to be able to use this and I'm I'm thinking it will probably be where I go [TS]

  but I need something to spark was on my list of three interesting ones to talk [TS]

  about and the bullet point that I have below spark is winner of the Best smart [TS]

  in box of all the ones that I tried they do the best job because they don't try [TS]

  to overdo it too many of the Absa feel like how are you picking out these [TS]

  messages as important messages and playing around with it you can see that [TS]

  oh you're just learning my terrible email habits of my desire to respond to [TS]

  easy things and not necessarily the things they actually need to respond to [TS]

  it you know that's also has boxes this is very interesting [TS]

  Design I've used in the past to create small fall as the feedback so anything [TS]

  back for it just goes into that folder and then you can you can put it in the [TS]

  main navigation is better than nothing [TS]

  it doesn't have the ability that I would really need but it's these moving in the [TS]

  right direction again [TS]

  i've only of course spark is one of the few are apps that does the archive and [TS]

  you just put the next appt up on the screen thing of the seven or eight that [TS]

  I ended up testing the majority of them did not do that so OK spark has this I [TS]

  like that I think it's pleasant to use as well in that intangible way that I [TS]

  was looking cloud magic I did not like I do like the way that spark operate so [TS]

  it's definitely high on my list is it bad that I don't use and haven't tried [TS]

  cloud magic because I think the name is terrible [TS]

  Outlook inbox spark mailbox they'll sound like a budget I don't know what [TS]

  that is [TS]

  gained like you're talking to a man who will abandon a nap because of its [TS]

  changing icon you understand you get me perfectly on board that you don't want [TS]

  to use something called cloud magic and I had the same feeling of a resistance [TS]

  of even downloading it and like magic I always hope I don't like it because I [TS]

  just don't want to have this is the thing that I'm searching for forever of [TS]

  like a cloud magic for my email it is not rational but this is this is the way [TS]

  humans are my two other other maybe honorable mentions our dispatch which [TS]

  does the same thing where it allows me to archive the next message [TS]

  automatically has a nice feature that I like where you can actually lock it for [TS]

  security so it won't open unless you have some Print Center which is very [TS]

  nice is pleasant to use it as a ton of options you can change it around to be [TS]

  the way that you want to dispatch wasn't bad I love dispatch and it would [TS]

  probably be the apt I would use but it lacks another key thing for me which I [TS]

  forgot to mention which makes your toes which is notifications I have push [TS]

  notifications by e-mail [TS]

  because that works and it [TS]

  it fits the way that I like to to to work I'm very good location is fine but [TS]

  I I really really wanna know emails come in and smart notification to really work [TS]

  because sometimes I might really really wanna know an email that comes in from [TS]

  somebody I've never spoken to before right subject line like sponsorship [TS]

  inquiry for cortex and I want to deal with that immediately right right so [TS]

  push notification emails something is important for me and dispatch does not [TS]

  have it has a notification system but it doesn't work that way you'd expect it [TS]

  works via the background app updates and it just notices when it has a new emails [TS]

  or so for example I've I have I for another [TS]

  have notifications on an email for example Outlook inbox and mailbox will [TS]

  be like his new email and I deal with the email and then ten minutes later [TS]

  dispatches like one new message but I don't think that that's going to be the [TS]

  one I go with my final honorable mention is male pilot to which I dunno has iPad [TS]

  I can't use them because when I archive a message on their system it throws me [TS]

  back to the list and there's no way to change it and that is an absolute deal [TS]

  breaker for me I just will not will not use something that had that behavior [TS]

  however I'm gonna give us some serious credit to the designers at male pilot [TS]

  too because they were the ones that I think are trying to think about email in [TS]

  a different way and they're trying to do the things that everybody just kind of [TS]

  turns their email into which is a task list and so they're trying to write an [TS]

  app that says let's just treat emails as though they are tasks oh yeah this maybe [TS]

  they have a knack for every platform why do I not know about this I don't know [TS]

  what you don't know about this [TS]

  oh and you know what I like about it the iOS app is eight pounds that's good you [TS]

  want to pay the developer I want but if I'm if somebody's looking after my email [TS]

  and it's a system that I really really care about I don't want to just pay a [TS]

  lot of money [TS]

  right because I want them to keep working on my problem in mailbox I get [TS]

  nothing out me so that they don't care right so they end up working over but [TS]

  this is all my ok we're buying this one even though I knew that I wasn't going [TS]

  to use it because of this real deal breaker feature for me which is the [TS]

  future I bought which is the exactly to the G one male pilot to people if you're [TS]

  listening a checkbox you know to change that behavior might be nice I think [TS]

  dispatch allows you to change it [TS]

  they have options for everything I wanted to play around with male pilot [TS]

  too because it was immediately obvious that they're the guys trying to do [TS]

  something different with this for example they've done away with the whole [TS]

  notion of new emails so there is no new email indicator on that list so you [TS]

  don't have say a blue dot to all of the new messages and our boy that is a [TS]

  really interesting design decisions I played around with it I use it for a [TS]

  little while like I said it's not for me because of this one deal breaker but if [TS]

  you are going to try it Mike I think you need to try it and go with the way they [TS]

  want you to use it like don't don't fight it system is trying to do email in [TS]

  a different in a different way I really should have checked before I does it [TS]

  have pushed it must have push notifications what kind of email app [TS]

  wouldn't have put know that I think what kind of time delay are you talking about [TS]

  here without push notifications how long does it take you to get notified an hour [TS]

  while that's to get that down to 15 minutes or so [TS]

  have to play a round of it but like i'm looking at a review by more and it's one [TS]

  that is I think you should still give it a try it sounds like this is obviously [TS]

  the one that is closest to your heart for the moment anyway you said you need [TS]

  something in the interim you might want to just try it and see if their system [TS]

  works for you I'm going to give it a go but if they're good at the better then [TS]

  dispatched and grape like dispatches just like it send you a notification [TS]

  message I wanna see what the message is right right give it a go [TS]

  should check that before well if you feel sad about having put the money down [TS]

  my version of this story is I bought every email app for iPhone that exists [TS]

  and in the end decided that the inbuilt Mail app is that you know there's a part [TS]

  of me great this thinking that that might be where I am yeah because the [TS]

  Mail app archive it goes to the next message [TS]

  ok that's great I love that they don't need any of the fancy I can swipe on the [TS]

  message list features that most of these apps too because I just simply don't use [TS]

  that i cant triage in the way that I fully want but I can at least triage by [TS]

  VIPs which is vastly better and so I have my system as VIPs if I open up [TS]

  their VIP folder her messages along with the other people's messages are in there [TS]

  so in theory I should be clearing that first before going to the rest of the [TS]

  Inbox [TS]

  and it also integrates with my contact book so all of these things [TS]

  I've I have supported the developers of many email apps but it looks like I'm [TS]

  still going to be sticking with the inbuilt Mail app for the time being so [TS]

  my my plan currently try and cry of a male pilot I'm gonna wait to see what [TS]

  sparked does I think the third party app that I'm probably gonna give the most [TS]

  try with his outlook and then maybe I end up with a Mela which is very sad [TS]

  yeah we'll check back in a couple months and I will have just disable mail on my [TS]

  phone entirely rendering this whole process moods and he will still be using [TS]

  the default email app is probably where this episode of cortex is also brought [TS]

  to you by other is the best way to buy and manage domain let's say you've just [TS]

  come up with the idea for a new project blog that you wanna launch no matter [TS]

  what it is if it's online you can get a domain name to be good [TS]

  spend a ton of time thinking of the stuff you wanted to be called you [TS]

  finally come up with an idea and it's time to go purchase the domain if you go [TS]

  to other places you'll be searching you'll be seeing thousands of screams [TS]

  have products you don't want the trying to sneak things into the cart so you can [TS]

  pay a little bit aksha you just have a real bad experience and in trying to [TS]

  manage that domain name afterwards is a confusing mess is exactly what Harper [TS]

  has set out to destroy and destroy they do make this whole process super simple [TS]

  you go there was a great idea you type in the words of the domain you looking [TS]

  for [TS]

  show you if it's available to show you all the options that are available to [TS]

  you may be exact thing you're looking for is is open maybe somebody else has [TS]

  it but they'll show you some suggestions and they also show you all of the DoD's [TS]

  you can buy until days like dot com dot code dotnet dockery UK taught me they're [TS]

  all available to you [TS]

  off all of them but they also have all of the crazy new TLD as well . sexy . [TS]

  limo Academy [TS]

  have got it and have a great prices to for example [TS]

  home domain start just $12.99 in a whois privacy for free [TS]

  about managing a domain they have a great system do that but they also [TS]

  something new connect this makes it easier than ever before to connect that [TS]

  new domain you just purchased with the Website or Services you're using so now [TS]

  from the domain admin panel you can select which service you used any more [TS]

  and havel automatically am and all of your DNS records numbers and codes to [TS]

  get things set up its super super simple they have great support they have great [TS]

  telephone support with their no holds no weight no transfer policy you get [TS]

  through to somebody who's going to be able to help you but it was a great [TS]

  email support Anchorage documentation as well so calm and try out you want to use [TS]

  the code role of two all on word that are you L E F T W O [TS]

  a check out and you will get yourself 10% off your first purchase of calm and [TS]

  show your support for this show [TS]

  role of to check out thank you so much [TS]

  include tax and relay event so I had loads of topics plan today and we have [TS]

  just ignored them but we haven't ignored we had two things to talk about but as [TS]

  always [TS]

  email is just a black hole that swallows everything has made my work for next [TS]

  episode really easy as I don't need to do any practical already have everything [TS]

  set which is once again I am always impressed by your show notes I never put [TS]

  together soon as they look good you have all of these these bullet points and [TS]

  hierarchies and headlines of things you are set for next episode but yes we did [TS]

  not we did not intend to talk about email this much so I think we should [TS]

  maybe round off today shows so I think I've I picked out a few here today as [TS]

  well as gods on the red asked and then I think there were commenting on iphone [TS]

  screens to make you several applications that are superficially similar but [TS]

  distinct purposes to do it helps or hurts would you prefer each category [TS]

  served by exactly one at his having activities rigidly segmented keep you [TS]

  focused question I'll start no you go first [TS]

  what do you think Mike I think that this segmentation is useful for me because I [TS]

  assign specific tasks and duties to each of the applications and I feel like so [TS]

  say for example mine writing so I use my word and now the notes that is where [TS]

  follow-up goes for the shows where shorter topics go and then if I'm [TS]

  writing a big blog post or something I like to keep it in by workers that shows [TS]

  were long form stuff goes so it'll get those two mixed up and then like for [TS]

  example when I say shown at a minute links on the ideas they then go into [TS]

  because that's where their shared I wouldn't want all of those things in the [TS]

  same place for me because I feel like the segmentation is useful for my brain [TS]

  to be like this is the type of work we're doing right now [TS]

  you know this you I you know what this means it means with in this mode and [TS]

  that that's why I like without a doubt I completely agree you should make a note [TS]

  for future shows future topic to talk about the various modes in which I work [TS]

  I think I've finally discovered what my modes actually are this is this is a [TS]

  thing that's been on my mind but now I opened the notes that I use and I create [TS]

  a new political point and I say graze modes of working I am with you on this [TS]

  for the apps as well for the same reason that the UI helps reinforce what this [TS]

  thing is for a used to condense things more so I used to use byword for almost [TS]

  every single text file as in my current scripts I have just a lot of lists in [TS]

  things I used to just keep it all in my word and I had a fancy system where I [TS]

  use different prefixes on the filenames to be able to quickly search for these [TS]

  are the scripts that I'm working on or these are just lists but over time and [TS]

  especially as a transition more and more dial as I realized this is a little bit [TS]

  clunky that this works well on a computer but it doesn't work as well on [TS]

  the iPhone so that's why I have people see on my own iPhone screenshots would [TS]

  look like three text editors right at the bottom [TS]

  pages by word and editorial and then plus notes in my dog but they are all [TS]

  for different things and without a doubt it definitely helps you know with the [TS]

  with the new notes I might have to mix things up plus also since our last show [TS]

  none of my markdown text editors have yet updated for iOS 9 side-by-side and I [TS]

  just feel like [TS]

  you know you were having that feeling with mailbox about how they haven't [TS]

  updated in a long time I've overlooking a byword and thinking the same thing [TS]

  like it's been a long time since I've heard anything from you guys i'm not i'm [TS]

  not confident would would because their UI stuff like this [TS]

  some parts of his 2006 like the dog mode is atrocious makes me sad I don't mind [TS]

  the dark more but let me just say I was even looking through the store to try to [TS]

  find some alternatives to these things and where the one that I found I just [TS]

  give a shout out in a way that I hope it slightly bribe the developers but I [TS]

  found an app which was called envy notes letters and the which is a markdown [TS]

  note-taking app with a dark mood this this looks right up my alley as a [TS]

  potential byword replacements and it has a nice icon which of course is very [TS]

  important as well but yes I am aware that there might be some reshuffling [TS]

  with my various notes apps coming why what are you hoping to lunch to develop [TS]

  it to do over there was a bug in his thing with using it with an external [TS]

  keyboard that I sent him a message to about but they're just come on the [TS]

  closest he's gonna start out that bug it was it was a deal breaker but nicholas [TS]

  you know what this means to us you know what this means is about to leave my [TS]

  maybe platform to convince app developers to make their apps exactly [TS]

  the way that I am on the horizon for more notes stuff but I definitely no [TS]

  matter what I do I feel like there's always going to be four levels of [TS]

  segmentation there are files that I work with with other people which is the [TS]

  delightful pages there is random scraps of whatever I'll figure out later [TS]

  notes there's lists and general text files byword for the time being and [TS]

  there are scripts which is editorial and I can't imagine ever collapsing those [TS]

  categories so I'll probably always have for text editors of some kind [TS]

  an unpronounceable string of characters on red asked how do you reserve so [TS]

  perfectly today how do you reserve the time effort and energy for things that [TS]

  are in the short term quite unproductive like searching the App Store and trying [TS]

  out multiple different systems how do you balance that time spent against the [TS]

  output I mean this system this this has not been very good how do you reconcile [TS]

  like I'm gonna spend an afternoon just trying out almost always I actually do [TS]

  this kind of stuff in the afternoon because having learned from my own [TS]

  cycles afternoons are just not very productive times for me normally I never [TS]

  do good script writing then I never really do quality work then and so I do [TS]

  not mind at all teen afternoon and saying I'm going to explore bunch of [TS]

  different after a bunch of different systems because if I find something [TS]

  that's good I feel like it the net win but definitely say 1 p.m. to like 4 p.m. [TS]

  has got to be the worst time ever [TS]

  it's just the lowest quality stuff ever but that means there's a time always to [TS]

  do this sort of thing or the do any kind of low quality but still needs to get [TS]

  done work like email the times in which I found myself wanting to do this stuff [TS]

  I don't want to do anything else like you never gonna be good [TS]

  yeah exactly that time that I'm spending checking email apps at 2:30 in the [TS]

  afternoon there's no universe in which I would have spent that afternoon writing [TS]

  a brilliant script the alternate universes I would have spent this [TS]

  afternoon playing fact Oreo [TS]

  up right it's it's better this way then it would have been the other way and [TS]

  this has been a question [TS]

  has been circulating many feedback methods for a long time and I i have [TS]

  also been interested in it [TS]

  asked earlier in the show's run when we were talking about the stuff you [TS]

  mentioned that you have caffeine pills in your back [TS]

  why do you have them like what what what purpose to the caffeine pills look at [TS]

  you like you're just trying to make the people happy I wanna know coffee ok I [TS]

  have the caffeine pills for a couple of reasons one of which is that there is [TS]

  not always acceptable coffee available and so sometimes you need the cap team [TS]

  but there is just awful coffee coffee coffee making no that's not how it works [TS]

  howard's you drink water and you take that however that however is the rare [TS]

  case the reason I actually started using caffeine pills sometimes is for power [TS]

  naps you know about power naps Mike I don't know ok so well not the reason you [TS]

  use them in a third this thing works really effectively I I have this bit of [TS]

  a love-hate relationship with naps now I don't like naps because if ever take a [TS]

  nap I feel just like the laziest son of a bitch in the world I'm ruined if I if [TS]

  I accidentally fall asleep because I never purposely taken and I wake up I [TS]

  don't even know what day is at an all-time is a look at the clock and it [TS]

  says seven and its crew 7 p.m. my Goddess seven in the morning the next [TS]

  day is the worst thing I can do for ya [TS]

  I have generally found that as well that naps are just death however enough [TS]

  people that I respect made some suggestions about trying to change [TS]

  around your sleep schedule and incorporating a nap schedule like now [TS]

  this is just disastrous this doesn't work but the trick is caffeine takes [TS]

  about 20 minutes to enter into your system and start having an effect really [TS]

  when you take that first sip of coffee you feel like it works immediately but [TS]

  that's just your brain lying to you this is part of the addiction but the actual [TS]

  the actual drug isn't taking any effect until about 20 minutes later it so [TS]

  there's there's this chick what you can do with caffeine now which is you take a [TS]

  couple of caffeine pills or you drink a cup of coffee right before you take a [TS]

  nap and you take a nap for about twenty twenty-five minutes and when you wake up [TS]

  it really eliminates a lot of that horrible horrible sleep sickness that [TS]

  you can have so sometimes if I feel like I need to take a nap I will always do it [TS]

  in this manner take a couple of caffeine pills I will go to sleep I have a [TS]

  napping app on my phone what is it [TS]

  yeah it's called power nap by the same people who make that leap like that I [TS]

  used to use but so power nap it does a similar thing where you can set a [TS]

  maximum time of 30 minutes and it attempts to wake you up for it feels [TS]

  like you're drifting off into deep sleep if it's moved at all lately we gotta [TS]

  catch him before he falls off the cliff so that way I have found to be effective [TS]

  with naps that's the primary use for the caffeine pills they're really Mike [TS]

  napping leads into a whole other topic which is all about schedules another [TS]

  time I had this power in my sleep i sleep so poorly especially recently I [TS]

  haven't completely I given into jet lag in that it is now set a new sleep [TS]

  schedule for me which is horrific so like this happened to me a few months [TS]

  ago [TS]

  so now it's ok my sleep schedule is I think from 2:30 in the morning and I [TS]

  wake up at nine which is disgusting and I feel like maybe I should because I [TS]

  like doing in the in the way that I like I like going to sleep late because I i [TS]

  get things done very late in the evening and I'm also quite productive in the [TS]

  morning again even though you wouldn't think that considering how little sleep [TS]

  I have but I feel like I am having adverse effects to the lack of sleep so [TS]

  I need to balance that in some ways and maybe a nap is the way to do it to [TS]

  something like a around caffeine pills which I can't shake I'm sure isn't but [TS]

  it feels like a dangerous thing I just didn't feel like it's it's like drugs [TS]

  but they're the way I was introduced to this was not actually buy caffeine pills [TS]

  that was by drink a cup of coffee before you take a nap and my reaction was I [TS]

  drink enough coffee as it is I don't need to have a scheduled cup of coffee [TS]

  here so I substituted caffeine pills for the cup of coffee for the same effect [TS]

  that that's why did that way sleep on the sometimes you just rest I am pretty [TS]

  sure that lots of the time I don't really full fall asleep but my brain is [TS]

  kicked into some kind of low-power defragmenting mode like something is [TS]

  happening but I'm not fully asleep but I'm not fully unconscious either ok well [TS]

  maybe maybe people nap during this episode I might have natural with [TS]

  episode [TS]