Cortex

Cortex 65: Goals Are Dumb

 

  so we are over an hour late starting

  today I'm not recording would you like

  to tell everybody gray why that is it

  was a snow day it is snowing in London

  we we have had enough snow in that it

  makes a significant difference which

  it's not a lot of snow for London but it

  doesn't have to be a lot right for it to

  make a big difference but it's very cold

  here right now and there is some snow as

  always with these things if you post on

  the internet that your city has snow and

  things are closing down people from the

  northern Arctic wasteland will get in

  touch and they'll tell you about how you

  don't know or understand what snow is

  all right that that Europe babe is like

  this is yeah I know that there's more

  snow in places that are colder that's is

  never the question it's it's entirely a

  question of how economically feasible is

  it to keep a whole fleet of snow plows

  at the ready to get your city clear of

  snow and the answer is if your London

  where it didn't even snow last year you

  just don't have any plows right like you

  have nothing just don't have anything

  and so then when you do get every two

  years one inch of snow everything shuts

  down but most importantly I woke up this

  morning I saw that there was a lot of

  snow

  I immediately opened up carrot weather

  and saw that there was going to continue

  to be a lot of snow and I immediately

  declared it a gray industry snow day

  like nope year of order routine

  establishing in the morning right out

  the window it goes like it I just ran

  into the streets and it was great I

  spent all morning wandering around

  central London enjoying the snow and it

  was glorious but I did send you a

  message as soon as I possibly could like

  as soon as I popped up in Trafalgar

  Square I was like oh oh it's not a snow

  day for relay industries Mike's still

  gonna want to record the podcast so I

  sent you a message to try to give you a

  heads up that I was going to be almost

  certainly late coming back which I was

  but I liked that you you attempted to

  sweeten this by sending me picture up

  dates every now and then of the

  interesting things that you will find

  around London like look look it's so

  nice you know well III thought you're

  probably sitting at home yes in the in

  the real a company that is not having a

  snow day and having a you know a sad at

  the office day so I thought I was gonna

  brighten your morning with pictures of

  me frolicking in the snow

  I thought you would enjoy that Mike I

  did not and have not had a snow day it's

  been snowing for a few days I have not

  left the house even though I love snow

  that there there are a few things in the

  world that I love more than a naturally

  occurring than snow because it's so rare

  for me that like it's a real treat but

  oh yeah I think throughout this episode

  there is going to be a theme and the

  theme of this episode is Mike Mike feels

  very overwhelmed right now with work so

  I have a I have a character flaw in that

  when I feel very busy if I leave the

  house it's like I have committed a crime

  mmm

  like I have to be here and it is the

  only way that I can feel okay because if

  I leave I have neglected the mountain of

  work that I have to take care of so I

  have not left the house yet I believe as

  we're recording this today that when

  Adina comes home she is dragging me out

  of the house she's bought me a scarf

  even because she is unhappy with the

  fact that I have not left the house this

  week to play in the snow which would

  bring me great joy but right now I feel

  like I'm not allowed to do that I too

  had a mountain of work to do and I know

  this is a thing that is is very hard to

  do but I'm always really glad when I do

  it which is intentional play time or

  intentional goofing off or relaxing time

  where instead of what is very easy to do

  like oh I should be working but somehow

  I'm a Mario karting I don't know how

  this happened and as I cannot fully

  enjoying the Mario Kart

  because I know that there's something

  that I should be doing and I'm just sort

  of here procrastinating a little bit

  that's the worst because you're not

  enjoying the activity and you're not

  getting anything done but that's why

  this morning is like Oh woke up boom I'm

  the CEO I'm declaring its a snow day no

  work can happen on the morning of a snow

  day so there's no guilt at all nothing

  nothing is even possibly going to happen

  and I feel like that that's the best way

  to enjoy a thing is is to mentally

  cordon it off as work can't possibly

  happen while it's snowing outside

  everyone knows that so there's no

  there's no guilt because I couldn't be

  answering emails this morning it just it

  couldn't happen

  well annoys me the most is that I feel

  like I had gotten good like better at

  that like I feel like I had gotten a lot

  better at being able to say to myself

  you know what I'm gonna sit down and

  play Nintendo for a while and it's gonna

  be great I gonna but that we I've been

  going through some transitions

  business-wise this year that seemed to

  have upended everything I think that my

  company is at a stage now where it's

  there's just some changes happening like

  we're old enough that just different

  types of things are going on it's all

  good stuff like all of this work this

  additional work is being generated

  because of good things and the stress

  that I'm going through is because of the

  additional work not that anything bad is

  happening right like it's that kind of

  stress it's an overworld witness rather

  than a desperation type stress so I and

  I have not yet adjusted to this new

  world and right and I'm and I am trying

  to do some things to help me adjust but

  right now I'm not doing a very good job

  with it I'm sorry to hear that Mike

  overwhelmingness is maybe one of the

  much more harder things to deal with

  because it is that that it's just that

  cloud that feeling of oh there are so

  there are so many things it's it's very

  hard to get a handle on but you know I

  really think Edina needs to take you on

  a snow day

  yeah yeah I know I know it's tricky let

  me tell you actually let me tell you

  about something that I started doing

  which I'm hoping will help with this

  mm-hmm I have started a journal okay I'm

  gonna need I'm gonna need a lot of

  details on what this means to you yeah I

  know because it's that because I'm a you

  know I've basically gone anywhere from

  dear diary to like writing down minute

  by minute what I'm doing right is it is

  a all-encompassing term which these days

  means more and more and more so I have

  in the past looked at journaling systems

  I am a big pen and paper nerd I've

  mentioned this on the show before but

  this is a thing that really is one of my

  big loves in life is pen and paper I

  have an entire podcast dedicated to it's

  called the pen addict and I will put a

  link in the show notes in case people

  are interested we are about to hit our

  300th episode it is a longest-running

  show that I have ever done does there's

  this weekly so you know like a lot of

  pen and paper news so that's the thing

  that I love very much so I've been very

  aware of journaling systems you know

  it's bullet journal is a big one right

  and I actually know the guy who made it

  his name is writer Carol and he's a

  great guy and we've kind of been going

  along with his journey over the time

  that he created the bullet journal cuz

  we first found out about it before it

  was nothing

  right the gute was just beginning and

  now it's like a huge huge deal yeah but

  I also bullet journal in my mind at

  least from what I know of it bullet

  journal is not a journal at all it's a

  task management system this is why when

  you say you started a journal I feel

  like I need to know what it is that

  you're talking about exactly so this is

  it right like this is it that the term

  journal means so much now but I said

  like I have looked into bullet

  journaling and I was considering it as a

  thing but it didn't do for whatever

  reason it wasn't doing what I wanted it

  to do and then a couple of weeks ago I

  had a call with mining your friend mr.

  David sparks and he was telling me that

  he had just started

  himself but decided to just create his

  own system which focused on things that

  mattered to him and I was like oh okay

  that's that's probably what I should do

  like why focus on somebody else's system

  when I don't I don't need a to-do list

  mm-hmm on paper like I already have one

  of those right so I figured I'm gonna

  focus on what I want to do and I have

  been keeping this journal for just over

  a week and every day I sit down at one

  point and I write out the headings of

  the things that I want to focus on in

  that day and then later on in the

  evening I'll kind of complete it so let

  me tell you what my system includes okay

  so I sit down with a double-page in a

  notebook and I write down a bunch of

  headings one of them is priorities one

  of them is called one good thing I have

  one bad thing what did I learn what am I

  looking forward to and then what pens

  did I use this is also a way for me to

  use my pens more which is nice but so

  yeah so priorities right okay let's run

  through these let's run through these

  one at a time

  priorities this is in essence like to

  dues but they are much broader and much

  more simple so like every day I may have

  10 tasks say that I want to a my to-do

  list I want to complete right in

  introduced but they don't actually all

  need need need to be done today right

  like that's not how my system works

  sometimes sometimes I have to do is in

  my my project manager in todoist knowing

  that they won't be done today but I can

  do a little bit of work towards them

  today and then reschedule them right but

  my priorities are the things that by the

  end of the day today I will have a

  hundred percent wanting to complete

  these things so then when I'm coming to

  the end of my day and I'm looking at two

  duis and I'm moving seven tasks to

  tomorrow and I get that feeling of like

  tired

  do anything today I can refer to my

  journal and tick off the things that

  I've done and be like old these were the

  things that I actually achieved I set

  out to achieve the most important things

  that I needed to do today mm-hmm so it's

  like a it's like a it's like a sublist

  it doesn't bear any kind of control over

  my actual to-do list system it's more

  like it's more like pie in the sky type

  stuff right like these are things and I

  want to do and they can even be non-work

  things and they are a lot of the time

  not work things stuff that I wouldn't

  actually have in my to-do list but so

  like I'm gonna write one in right now as

  we as we're talking cuz I add to my

  journal throughout the day and it's

  gonna say go out in the snow that's

  gonna be added to my priorities list for

  today and then later on we'll go out in

  the snow but that's never gonna find its

  way into the duyst because it's not part

  of my system all right yeah and it also

  doesn't in the structure of using

  something to manage projects it doesn't

  really make sense to make a project

  which is called Mike is exposed to snow

  because it's good for his mental health

  exactly an action which is called go

  outside all right like that doesn't make

  it it's too heavy weight right it's way

  too heavy wait what let me rephrase it

  it's not good for the way that I have my

  system some people may do that right but

  that's not that doesn't work within the

  way that I think about tasks right but

  when I'm looking at like my priorities

  for today then yeah maybe that works so

  then I have one good thing on one bad

  thing so every day I but try them write

  down one good thing that happened and

  one bad thing that happened and I

  included the bad thing because I

  included the good thing I didn't want

  this to just be like an idealistic view

  of my life because bad things happen

  right and I didn't want this dis journal

  to just be like Oh everything right it's

  not like that it's not how life is okay

  so already we're getting into a little

  bit of a different function of this for

  you which is the idea that this is a

  thing like a traditional dear diary that

  you might look back

  as a record of what was going on in your

  life right that's that's why the one bad

  thing is there because it lets you know

  what's going on I highly doubt that I

  will even keep this journal when it's

  finished like I'm not harvest the stuff

  like this it's more just as a way for me

  to reflect on something so like by

  writing it down

  it's like acknowledging a thing happened

  or a thing didn't happen and honestly

  like the one good thing none of this

  stuff has I don't feel like it ever has

  to be completed right if I don't have a

  bad thing I'm not gonna write it I think

  I'm not gonna magic something up but the

  idea for me is more just like a way to

  just reflect on things a little bit more

  just so I can focus on like what good

  things did happen today and my idea for

  this is like moving into the future if I

  feel like I've had a really bad day

  mm-hmm

  why don't I try and think about if there

  was a good thing and it might help me

  feel a little bit better and the reason

  I'm doing this is because of one of the

  things I learned about myself through

  time-tracking of understanding I feel

  like I've been very busy what the

  numbers say hmm sometimes the numbers

  say no you haven't so then it's like

  okay well let me try and think about

  that why do I feel this way if I have

  something that tells me it's not this

  way so it's like I might feel really bad

  today but maybe that's just the last

  half an hour mm-hmm as opposed to the

  entire day so that's kind of what the

  one good thing one bad thing is is meant

  to be for like acknowledging that there

  is both but also giving me a way to

  think about what my day was actually

  like because I don't know is this about

  myself that like I can have a perfectly

  good day but then things can ruin it

  like something happens in and I'm in a

  bad mood right and I am I'm very aware

  of this and believe that I think I would

  be overall more happy if I didn't dwell

  on they

  as much so this is kind of me trying to

  curtail that a little bit by having more

  of a structure more of a system around

  good things that happen and actually the

  next two parts of the journal also

  enforced this so one of them is what did

  I learn and this this serves two

  functions one of them is basically for

  the entire time that I have known Adina

  if she wants to talk if what we want to

  have a conversation but we don't have

  anything to talk about you know I could

  wear hang out hanging out with just

  chatting she will say to me tell me the

  three things you learned today and that

  has always been I've strong exercise for

  me that I fail at a lot of the time yeah

  I'm gonna say even even as someone who

  makes a real effort to try to read and

  expose himself to different things what

  are the three things you learned today

  is a tall order so it's tricky

  because I know that there are things but

  I just don't remember them or like at

  that moment I can't think back to like

  the specific things that I went huh

  about today right there must be more

  than three every day so I've always

  found this an interesting thing and a

  thing that I've struggled with but it

  was I thought it was a nice framework to

  try and write some stuff down where I

  try and write down a number of things

  every day that I have learned but this

  this is a very open thing where it can

  be like facts one thing that's changed

  my mind

  or even just a thing about myself or a

  thing that I found interesting like it

  can be literally anything but it's just

  three things that have kind of been in

  my mind today is kind of how I approach

  this so it can be like something pithy

  like something that I just think is kind

  of weird or funny or it can literally be

  like oh I found out this thing about the

  crown jewels today you know like so

  three things that I consider like

  notable pieces of information for one

  reason or another that I have

  accumulated

  over the day and it can be three things

  it can be six things sometimes it's one

  thing or two thing right like it doesn't

  really matter but it's more just what

  did I learn and it can be any amount of

  things but I try and aim to do three but

  most days get like yeah so and this is

  again another reflection thing like me

  trying to focus on some stuff that's

  happened in a day and just trying to

  note down some some notable items and in

  the next one is what I'm looking forward

  to so something that's on the horizon

  that I'm excited about and I have a

  little personal rule of I can't repeat

  the same thing over two days right so so

  you can't say like I'm looking forward

  to my upcoming wedding and you can't use

  that for the next six months it's more

  day-to-day so like I can have something

  that I'm really excited about which is

  happening on Saturday and I could write

  it on Monday and Thursday for example

  but it's it's more just like I can't

  write whatever yesterday it has to be

  different today mm-hmm and that's purely

  because sometimes there'd be something

  happening on Saturday and I would write

  you in every single day and I feel like

  that's I'm cheating yeah I think that's

  that's cheating the the idea of what

  you're trying to go for there mm-hmm and

  then the last section is ranked down my

  pens but you don't need to know any more

  about that I I want to know much more

  about okay well one thing is like

  they're looking forward to I used so I

  use two pens one pen to write the

  headings and one pen to write everything

  else in like the body of everything and

  I don't use the same two pens in a row

  either I have to use different pens

  every day right so this is a mechanism

  to help you rotate your pens yeah to

  enjoy my hobby more the image in my head

  is of a monk typesetting a book you know

  where they have the uppercase and the

  lowercase of all of the letters and

  they're working at a big day like this

  is my image of you writing out the

  journal is you have this array of pens

  neatly stored in front of you and so you

  just select well from this big this big

  array of pens is that was that was

  actually occurring

  I typically will go to my office and

  pick two pens from my kind of top pen

  selection which I keep on my desk at

  times and then take those to somewhere

  else in the house and write out my

  journal okay all right that's nice yes

  nice see you move around in the physical

  space to do it

  yep and then I keep the journal and the

  body writing pen with me kind of

  throughout the day and we'll add to it

  where I need to so you're a week in

  mm-hmm how do you think it's going it's

  become part of my routine already which

  I'm very surprised about I have a daily

  task in todoist right to complete the

  journal but it kind of gets to a point

  in the day where I feel like oh it's

  journal time they can it's not about me

  being reminded like and I just feel like

  oh I need to complete the journal now or

  one thing that I've been doing is I

  could get to a point nerd am like what

  should I do next and like oh I know what

  I'll do

  oh so you know it is a it is a part busy

  work exercise right so it's like a work

  Craster nation type dealio because I'm

  saying and I'm kind of doing a thing

  which isn't real work and it's kind of

  maybe putting off real work for a few

  minutes but I'd it's also a thing which

  is helping me think which I like yeah

  I'm gonna disagree with there I think

  that's entirely a category of real work

  in my time tracking system I have a

  category that I call meta work well and

  that that's that's what I would classify

  this kind of thing as is is it work like

  editing a podcast no but it's work like

  sorting out your brain and what you're

  thinking about and what you're paying

  attention to yeah I know that is a kind

  of work well I like this you seem to be

  very hesitant to let this count like I

  am so this again this has been a trend

  of my most recent busy time

  I'm trying to really focus on my to-do

  list as the work mm-hmm because there's

  already so much in there I don't need to

  also consider everything else work as

  well because then it's just too much

  it's too much work okay so you don't

  want it to count as work because you

  feel like you already have too much work

  okay yeah then it's not work then it is

  a personal project of yeah this journal

  is a counterbalance against the

  overworking right we're just gonna take

  this activity out of this arbitrary set

  of labels and oh look we've lifted it up

  and we put it down here in this set of

  arbitrary labels it's different now it's

  a totally different thing I'm sorry Mike

  it's not work at all I didn't I didn't

  mean to you know I know take it all back

  I take it all back this episode of

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  a lot of my busyness is self-imposed and

  I'm very aware of that and I'm trying to

  find ways to counterbalance it to kind

  of counteract it to break my thinking a

  little bit like I am a busy individual I

  do have a lot of things going on but I

  know I'm not as busy as my brain tells

  me I am right anyway because you do the

  time track because that's one of the

  many valuable things about doing yep

  time tracking so I'm right now I'm just

  trying to identify what is making me

  feel this way I mean cuz there are like

  again there of days this week where I've

  been working a lot and my time tracking

  reflects it like abnormal amounts of

  working hours and that's fine like I

  understand that I know what's going on

  it's all good but just the overall

  day-to-day feeling that I've had for

  maybe the last two weeks of like this

  complete of a la madness like I need to

  try and I need to try and ascertain why

  I'm feeling this way when a lot of the

  things that's happening not everything

  but a lot of the things are on the kind

  of like the general schedule of things

  the general kind of flow of time and I

  have some additional projects and stuff

  like that but logically they shouldn't

  be making me feel like how I feel right

  now mm-hmm

  so I'm just trying to work out what is

  going on and the only thing I have right

  now is this journal it's my only

  yeah so I'm just really focusing on that

  which is why I wanted to bring it to

  discuss today you're holding on to this

  journal real time real time because it

  is the only thing that it's you afloat

  in the last ocean of your work that

  stretches in every direction okay good

  well I'm going to say that I think it's

  a good idea

  I'm not going to poopoo your journal and

  one of the reasons I will not approve

  your journal is because I have I have

  done something similar to this and I

  hope you just feel really hesitant to

  talk about it because there's something

  so there's something so touchy-feely

  about this that I find myself a little

  bit repulsed but I have I have totally

  done this kind of thing and I have I

  have definitely found it a helpful

  exercise at times so yeah like I'll pull

  up I'll pull up what it actually looks

  like for me but sort of like when would

  it have been now maybe like a year and a

  half ago now at this point I was sort of

  going through a bit of a rougher time

  like you know we we touched upon some of

  those things like some of the recurring

  health issues for my wife and a few

  other things and it's just like not the

  best time in the world and this was one

  of the first times I tried this kind of

  thing because a friend of mine had

  recommended it to me and he's like

  listen you're gonna feel really stupid

  doing this but you should really try it

  and it's a good idea I was like okay

  fine

  I'll give this a shot and I did like the

  even the way you're laying out your

  journal I ended up doing something that

  was very similar and I felt

  so dopey about it because it's like okay

  in your little journal here's what

  you're gonna do you're gonna write down

  three things that you're thankful for as

  like how god am i do am i doing like a

  gratitude exercise here the answer is

  yes yes you are doing a gratitude

  exercise it's like okay fine

  so I'll write down like three things

  that I'm grateful for and then sort of

  like you're talking about what the

  priorities just three things that I can

  do that will make the day a good day and

  then at the end of the day I would just

  come back to that list see how things

  had gone and also just again ad like

  what were some good things that happened

  during the day right that's all it was

  it's like a way of starting something

  answering a few questions

  setting up the course of the day in my

  mind with what are the what are the top

  things that I want to do as opposed to

  what is the big ball of stuff in my task

  management system like just pick three

  things and then simply at the end of the

  day reviewing the situation and I did

  this for the first time when I was on a

  gradation in an undisclosed location in

  finis Scandia and it was stupidly

  effective like so effective I can't

  believe how effective it was at just

  changing my mental framing and also

  helping just make it really clear about

  I only have so much time today what are

  the things that I really need to do and

  so I'm gonna try to focus on those

  things so it's not that far off from

  what you're doing I did it for a while

  it is something that I have found nearly

  impossible to make stick as a part of a

  regular routine even though it's a thing

  that I in theory would want to do but I

  find that I can only really maintain it

  when I'm in a particular focused or

  almost somewhat isolated

  state-of-mind says like i am on a

  gradation I am on like the corporate

  retreat for one and I don't know there's

  I talk about two going on these

  corporate retreats for one things I

  always always sounds kind of silly but

  it is they're weirdly mentally draining

  and they're they're very mentally

  intensive and I feel like there's

  there's something about having this

  little thing running in the background

  of like oh you're gonna review a little

  journal at the end of the day that is is

  very effective but I have just not been

  able to make it last because I almost

  find like it's it's to mentally tiring

  even though it doesn't seem like it's a

  big deal

  but yeah so I've done that I've done

  that almost every time I go away on a

  corporate retreat I've sort of over the

  over the time I have modified it to add

  a couple of more questions or little

  little spaces so it's sort of developed

  into this thing that I now call a like

  my bookend journal so it's like the day

  starts and the day ends with looking at

  just these couple of pieces of paper but

  yeah it's I never look back at it it's

  not a thing that's any kind of archive

  for me it's just entirely a thing that I

  come on I'm on the trip I have my iPad

  and the pencil and I just fill it out

  you know on on on some fake paper that I

  had designed for me which I mentioned a

  while back and don't know why did you do

  that

  I just I just had people stop asking me

  for the designs the first time around

  because you said you were gonna share

  them and you never did III have plans to

  share them at some point but I just I

  just realized as I was discussing this

  what I didn't want you to have in your

  mind Mike was the romantic idea of me

  with a quill pen and it really believed

  that I for one second thought you were

  doing is an actual pen and paper I don't

  know what's in your head paper before I

  made for you by

  a mysterious individual and that I

  assumed that you were doing it there

  yeah that's where it still is but I am

  happy to hear that you have found this

  kind of thing effective too

  it is interesting to me that like you

  seem to speak really high of it but like

  can't find a way to integrate it into

  your life on a more permanent basis

  that's kind of surprising to me like it

  seems like counter to the types of

  things that you usually do right find

  something to be really useful but not

  like force it here is one of the here's

  one of the things this actually kind of

  rolls up into year of order a little bit

  which is the reason it works when I'm on

  a gray casian is because I always treat

  it as I wake up I get some coffee and I

  sit down with this thing and I have like

  I have some blank space one of the

  questions I've added over time that I

  find useful is just a big big blank area

  that just says what's on your mind and I

  just sort of just write some things down

  just random freeform like what am I

  thinking about that's nice yeah it's

  it's surprisingly illuminating to just

  sit and and have a blank piece of paper

  in front of you and just wait and see

  what thoughts surface and just go just

  write them down and it's almost always

  just kind of nonsense but very often it

  will get to the it'll get to things like

  what you're saying here like I'm feeling

  overwhelmed but not about anything in

  particular right it's like oh that's

  interesting why like let's let's try to

  figure this out a bit more but on the

  gradations I treat it as the first

  activity in the morning and I'm able to

  work it into a routine then but in in my

  regular working schedule so like now and

  I'm I'm back home I'm in London and like

  before I was going to my previous office

  and now I am going to the glass cube to

  create things which I think in my mind I

  think it is now because I've decided

  it's that's where creation is going to

  occur like it's gone from the glass cube

  to the glass Forge mmm

  the glass Forge in the year of order

  like I like these all of these things

  but it just doesn't fit in the schedule

  because I know on my regular life the

  most important thing the thing that I

  try to optimize for is wake up take a

  quick walk and then get right to a

  computer to work on a script for a video

  like I've got to make that transition as

  smooth as possible and doing the journal

  puts me in like a very different kind of

  mood it puts me in a much more like

  pensive big-picture mood which is not

  not the frame of mind for I want to

  start revving this engine to get some

  work done and so I like I've just never

  quite figured out how to make it work in

  a regular routine for me otherwise so

  it's it has ended up being just largely

  like a gradation kind of thing for me

  and and that's how I use it but that's

  kind of why I was curious like you're a

  week into it and I think um I don't

  think I have ever done it for more than

  10 or 14 days in a row which is about

  the longest of the longest gradations

  and then after that it falls apart very

  quickly when I get back to my regular

  life feel like I'm gonna have better

  luck than you because of the secondary

  purpose that it serves in my life mm-hmm

  which is the act like the action of

  using my pens because that that brings

  me joy so like I I get something out of

  it which is separate which is like a

  feeling of happiness think that being

  able to act on a pursuit that I love

  mm-hmm

  so like that's an additional benefit

  that I get from this then what then what

  you would get but I'm happy to hear that

  is something that you do as well just

  because then I'm not on my own I'm a

  little wall right now no I totally get

  it I totally get it like an if it hadn't

  been a friend who I feel like is not a

  very airy-fairy person suggesting it

  quite strongly I think I never would

  have tried it in the first place he's

  like I'm not gonna sit down write three

  things that I'm thankful for

  that's dumb but like I said

  like comically effective comically

  effective at kind of changing your

  mental mindset so yeah it it very much

  works I'm gonna have a book

  recommendation for you Mike uh uh at

  this point I know you I know you don't

  like that you're at you're adding

  something to the work pile I know I know

  that I'm adding something to the work

  pile

  but listen never has a more perfect

  moment come to recommend something and

  I'm we don't eat we don't even have to

  commit to it being cortex book club I'm

  just gonna mention it on the show and if

  you read it and we want to talk about

  understand then we can talk about it we

  don't have to do it there's no

  obligation here whatsoever Mike like I'm

  only ever going to read this if it can

  be a work thing right okay I've really

  continued to I read books now for work

  it's the only reason that I would read

  any book now is to do it for work so is

  it triggers by Marshall Goldsmith yes

  yes so you saw this in the show notes

  documents this is this has been here for

  a while and I've been waiting to bring

  it up because on my last gradation a

  different good friend recommended this

  book which title the title of of it

  makes me laugh and it's a book that has

  a subtitle which is also very self helpy

  about creating behavior that lasts

  becoming the person you want to be

  everything about that sort of repels me

  from the cover of the book but oh god

  it's a leopard changing its spots

  yeah I know right did you get that it

  took a while right for the visual the

  visual metaphor there to work its way in

  yeah I know I was looking at that for a

  while and I was like what the hell is

  this cover I don't understand but yes it

  the cover literally has a leopard

  changing its spots but I read this on my

  last gradation which was also at an

  undisclosed location in finis kandia and

  I thought it was pretty good like as far

  as business books go I think this

  was pretty good and what I specifically

  wanted to do was let it sit for a while

  and see if future me was still thinking

  about it as a thing to come back to and

  the answer to that has now been yes like

  I've left it alone for a while and I

  still keep thinking about it which means

  okay I want to actually reread it and

  think if there's anything here to

  extract for me and it the most

  actionable stuff is directly related to

  things that are very similar to doing a

  daily journal so if you are trying to do

  a daily journal if you're trying to

  figure out the edges of what that might

  be this is this is the book to read to

  see if there's anything in here for you

  that might be useful and I want to

  reread it to see if there's if there's a

  way that I can modify my much more

  intensive pensive book and journal into

  something that's more like a daily

  action plan book and journal so I am

  going to reread this I suggest that you

  might want to listen to it on audiobook

  and if if you want to we could talk

  about on a future show but there's no

  pressure mic

  because I will I refuse to add any more

  work to your big work pile now let's do

  it let's do it next time let's do it

  okay alright because it's not that long

  it's it's a six hour audio book which is

  about a third of what we usually do so I

  feel like I can knock that out by next

  time all right so next episode we're

  gonna do a claw textbook Club and maybe

  for the first time it will be something

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  this show gray the drought is over oh

  yeah mm-hmm

  year-long drought of no new Mike early

  vehicles so sad for the internet come to

  an end and I haven't you show that I'm

  very excited about and I want to just

  tell our listeners about it so they can

  go and check it out if they want to it

  is called playing for fun and it's

  hosted by Tiffany almond and myself it

  is not the big project that I've been

  teasing that is still in the offing this

  is the problem when people know that

  you're working on some kind of big

  project yeah is that they think

  everything's a project right oh he just

  tweeted it was that the big project no

  it was not I'll be working on this tweet

  for four years I'm still the big project

  is still kind of like being slowly

  chipped at every few days I will have a

  thought or I can idea and like I'm just

  ever so slowly flashing their hours to

  see if it's a thing that I'm going to do

  this is a project I'm very excited about

  every episode me and TIFF pick a video

  game and we just talk about what we love

  about the video game nothing else no bad

  stuff just the good stuff it is a fun

  happy positive show about things we love

  we don't talk about industry news

  we don't necessarily focus on the

  biggest games the biggest games right

  now we just pick a game that we love and

  we talk about it and we just talk about

  what we love about it and it is a show

  that is bringing me a lot of happiness

  because that's all it was about it's

  just about happiness and I feel like I

  get to talk about all of the things that

  I love like that's kind of I've built an

  incredible job for myself in that I just

  talk about things that I like right the

  things I'm passionate about the things

  that I enjoy in life but I tend to talk

  about them from a critical perspective

  right so like with all of the things

  where I'm talking about Apple stuff for

  example but even on this show I like to

  talk about working it's just a passion

  that I have that is the thing that we

  both share in just liking to talk about

  work I also talk about bad things like

  feeling overwhelmed right right but this

  show playing for fun we only talk about

  good things so it only makes you feel

  good you're never gonna criticize a

  video game like look I have another show

  about video games where I criticize

  video games right this one is just about

  good things so you can find it at relay

  that FM / playing for fun or any app

  that you use or any service that you you

  should be able to find it there it has

  the best artwork and music of any show I

  have ever been a part of it is

  next-level good so if anything just go

  check out the artwork so yeah it's

  called playing for fun please go and

  listen to it even if you don't like

  video games because you might just enjoy

  hearing two best friends talk about

  something that they enjoy like we have

  listeners of the pen addict that are

  like this people write in to us like I

  don't care about pen

  I just like hearing the two of you talk

  about things something that I don't

  understand so yeah go and check it out I

  just wanted to spend some time promoting

  well if you do like video games

  you should also listen to it as well

  because whenever TIFF has guested on the

  ATP podcast and she talks about video

  games at the end I've always thought she

  should have a podcast where she talks

  about video games she plays a lot of

  video games

  she's pretty hardcore the way she plays

  games is crazy but she's so yeah it's

  she's she's very hardcore and I've

  always enjoyed it when she's on ATP

  talking about games I thought she's

  talking about games more so you should

  go listen to it plus TIFF has a great

  podcasting voice she should do more

  podcasts so I'm glad she's doing another

  podcast with you alright let's talk

  about some year of aura and some this is

  part of my year of branching out by the

  way both for those things we've been

  talking about today I should have framed

  it as such but both the journal and the

  new show that's part of branching out

  cuz these are new things these are

  things that I haven't done before and

  I'm branching out by doing those so that

  that's actually part of my year of

  Europe branching out see this is the

  nice thing about your themes mike is is

  they can be inclusive or exclusive as

  you desire them to be yep right it's I

  love the year themes they should have

  these fuzzy boundaries so much better

  than goals goals or dumb themes way

  better and also okay so let's be real

  for a second if you set a good theme

  literally anything you do can be applied

  to the theme so you always feel like

  you're progressing yeah exactly right

  it's great I've just made a new show

  I've done this many times but it's part

  of my year of branching out because it

  wasn't something I did last year so I've

  branched out but I could also say oh

  it's nothing to do with the theme but

  I'm gonna say is part of the theme

  because then I feel like I'm progressing

  something in my life which is great news

  no it's fantastic to have in the back of

  your mind I went through a box with a

  bunch of computer cables in it and got

  rid of the ones that I don't need guess

  what

  year of order advanced a Yalie theme I

  have brought order to the books

  yeah this box more ordered oh the

  cutlery is out of place let me bring

  year of all of it to the cutlery girl

  order order in all things big and small

  Mike right it's great its base it's

  great I may leave the house today it is

  part of the year of branching out think

  that's stretching a little bit obviously

  any orders in the drawer but yeah yeah I

  mean that's well within the confines

  yeah for sure yeah now I guess going out

  going out for your snow day the snow day

  is big enough does I think to be you're

  branching out yeah that's good yeah I

  think so I think so

  no it's not normal in London so again

  themes big thumbs up goals thumbs down

  so what's going on in the airavata

  okay I'm back with OmniFocus yes that's

  what's going on right now I was I've

  actually been talking to your co-founder

  of real afm stephen hackett about this

  on iMessage a bunch which is the cycle

  of task management apps of going through

  these regular cycles of one to the other

  to the other it seems like stephenson in

  the bit of uh he's in a bit of a

  transition as well so we've been talking

  about it a bit and i knew this was going

  to happen and I feel like I have I have

  mentally settled on a metaphor to try to

  describe this process and I think it's a

  bit like a forest fire where what

  happens in life is you start out with

  things really simple like I'm always

  telling people hey when you're getting

  started with task managers just start

  with a piece of paper you don't even you

  don't even know what you want you don't

  need to get distracted by any of the

  complexity and paper is fine so just

  write down things did you want a piece

  of paper and then eventually you realize

  oh you know what I don't want to keep

  rewriting these recurring tasks let me

  try to find something and so you get o

  to a simple task manager and then you

  realize there's limitations in these

  simple task managers and you go to

  something a little bit more complex and

  you keep stepping it up and then you do

  have something that is very complex and

  then I think just

  like what you're going through now I

  personally find that at some point I

  feel this sense of vague

  overwhelmingness that's hard to pin down

  feeling like oh I have a whole bunch of

  things to do and that's when the forest

  fire comes through and sweeps it all

  clean all right and you just and then

  you start over you like you know what

  I'm just gonna be here with my iPad in

  my virtual paper and I'm gonna write

  things down like this for a little while

  and I feel like it's a healthy cycle

  because when the fire sweeps through

  gosh part of what happens is it's a way

  of discarding a whole bunch of tasks

  that you were never going to get to

  anyway I really I really would love a

  nicer metaphor than the one you know

  what about tides

  it's an ass isn't that less aggressive I

  don't like forest fires like you can't

  we call it like just like the tide comes

  in and it sweetens everything away from

  the beach it's working nicer now Mike

  you with your happy fuzzy life and your

  happy fuzzy podcasts no it's a forest

  fire because look I think it's

  appropriate because it's very easy in

  your life that I feel like the little

  tasks they grow up and around sort of

  just like in a forest like the forest

  becomes too dense and also the forest

  fire

  you have to realize like the forest fire

  is healthy for the forest right we're

  not we're not talking about like Oh some

  guy in California throws a cigarette out

  of the window and the whole state burns

  to the ground like oh it's a sight like

  a forest fire out somewhere in like

  Montana or Wyoming right where it's part

  of the lifecycle of the forest and it's

  actually required for seed pods to

  germinate this kind of thing so I feel

  like at the beginning of the year I went

  through the forest fire when I was on

  the gray keishon I stepped up to using

  things which I totally loved and

  definitely highly recommend but I knew I

  was eventually going to go back to

  something more complicated and then Omni

  wrote their blog post about what their

  plan for the rest of the year is and I

  do like some of the things in there and

  I thought okay things is kind of running

  up against the limitation

  of things and I also do have to say I

  really appreciate it I wrote the

  developers one particular question about

  like Oh could they change a thing and

  what I really love is unlike most

  developers who will say oh we'll put

  that on our list for consideration

  things wrote back and said no we're

  never going to do that look great I'd

  rather know I'd rather know that you

  never know you know that there's no

  point waiting yeah exactly and so some

  of the limitations and things just

  became too limiting as I'm back into the

  regular cycle of like regular podcasts

  and regular work and a whole bunch of

  other stuff I need something more so

  anyway long story short I'm back with

  OmniFocus and so that's what I've been

  using for the past couple weeks and

  almost certainly for the next six months

  it's what I'm going to be using for a

  while and then the forest fire will

  sweep through and everything will start

  all over again about this because you

  know all right so I'll tell you right

  now I'm playing with things because they

  just added this new automation system

  and it's really interesting and I'm kind

  of just toying around with it like look

  amazing I think that ultimately it

  probably won't make me as comfortable

  feeling is to do is does but I'm just

  playing around to it because there's

  some stuff that it can do which I've

  wanted to do of a task manager for a

  while but it didn't exist until now so I

  I just want to see what that's like so

  for example one big project that I have

  is this show and posting this show just

  from a point of like when the Edit is

  complete is a two-day process full of

  lots of things that need to be taken

  care of and we've using something

  incredible that Federer friend Federico

  vtg came up with which I will link in

  our show notes he created this like

  natural language passing system in

  workflow that can hand over a full

  project into things but it has an icon

  I've been adapting and tweaking with the

  workflow to the point where I can get

  like headings in a project which I've

  never seen before in any task manager so

  just like heading who's like one that

  says audio

  one that says video one that says

  posting so it separates out the projects

  I think I mentioned this last time as

  these non meaningful dividers that it

  things have which is lovely which is

  absolutely lovely because it can break a

  project up visually rather than just

  this like sea of items that look exactly

  the same

  yeah it's so nice they in OmniFocus

  there's a way that I can kind of trick

  it which is to have these fake sub

  projects and then have things listed

  under these fake sub projects and the

  those aren't real projects in the system

  but I I do I don't like the the lack of

  clarity where I'm what I'm looking at

  the list I have to remember oh that's

  not really a sub-project it's just a

  thing that I've made so I can group a

  bunch of similar things together it's

  one of the very nice things about things

  is the visual look of it and when I

  first saw the headings I thought oh this

  is dumb I'll never use this and turns

  out actually one of my favorite things

  in that app it's the headings is great

  and it's so visually nice so like I've

  been playing around with this project

  this list of tasks and grouping them out

  and using some of the there's a tool in

  in workflow called magic variables which

  was basically making variables like a

  like a construction set and it means

  that someone like me can use workflow

  more simply so what I've been doing is

  when I set the task when I say I want

  this project to begin what I want is for

  x to be entered into a to do manager

  that a relative's at a time that I

  started the project so right I want to

  be able to start a project and be like

  this thing needs to go off half an hour

  from the point that I begin and no other

  system that I've been able to use has

  been able to do this so I thought to

  myself oh I can do this in workflow

  because I can go into workflow and I can

  say okay by using their kind of date

  tools what is the current time add 30

  minutes to that time and then I can drop

  it into Federico's workflow as a magic

  variables

  it can look at the time that I've

  selected and been like 30 minutes from

  now right and and I've been able to

  piece that together in so I am playing

  around with this it's just like a what

  does that look like so then I end up

  with this multiple day it's not finished

  yet like this is taking me a while it's

  multiple day project with everything

  broken out which is all time relative

  front this is exactly what I've wanted

  for this specific project which is

  posting this show which is one of the

  like larger projects that I have purely

  because I just there are a lot of little

  pieces to it I don't want to get wrong

  so I have wait I don't do this for other

  shows because the process is is more

  simple and it's more streamlined and

  it's easier to repair if something goes

  wrong but with our show it's a little

  bit more tricky because there's also

  like all of the YouTube stuff and you

  know if if there's something wrong in

  the audio it is way harder for me to fix

  then with my other shows than adjust

  audio right because I would also have to

  change the video and like I just so I

  like to make sure I've got absolutely

  everything 100% taken care of before I

  do anything so it's a huge list of tasks

  and it looks like with this thing's

  automation I can create a template able

  project that I can run which will be in

  a much nicer state than anything

  OmniFocus has given me and to do this

  has given me because I've built these

  projects in both of these other apps but

  I've never been fully happy about it and

  it looks like that things can do that

  and I don't know what this is gonna mean

  for me but because I'm still playing

  around of it on this point and the

  reason I was laughing about all of this

  is I have I think I have come up with

  like a grand unifying theory about to do

  apps okay know to do app will ever be

  perfect because it is impossible to meet

  the specific requirements of an

  undefined

  user base right everyone uses their

  to-do app slightly differently even if

  they follow a system like GTD everyone

  has their own preferences so like it is

  impossible to create a perfect to-do app

  because nobody can ever be satisfied

  because no one is ever fully satisfied

  when a new app comes along

  there's always the promise of maybe this

  is the perfect one

  is the perfect one

  and that's why you move to it and you

  just keep doing this in the hopes that

  over time something will become perfect

  but the funny thing is it never will

  yeah I mean this is why I've always said

  like the the market for to do apps is

  infinite because everybody thinks about

  things in different ways but there's

  even there's even more granular problems

  like one of the things that has been on

  my mind

  in my move back to hominid focus when

  I'm getting the heavyweight stuff set up

  like I always feel like going going

  OmniFocus is bringing in the big guns

  like we're serious now and we're heading

  into a real serious phase of work yeah

  but there's a so here's the thing even

  an an individual user who has a clearly

  defined idea

  so OmniFocus for me has my projects in

  it so things like posting podcasts and

  videos and other clearly work-related

  stuff I have a constrained use for it I

  know how to use the system everything is

  great but even then you don't always

  want your to-do app to have the same

  behaviors at different times and so for

  example when do I want OmniFocus to

  alert me about something when it's due

  ahead of time like eat and right then

  there that immediately throws you into

  all of these problems of well the app is

  designed to set alerts when a thing is

  due so you have to build your whole

  system around the concept of okay if I

  want alerts

  I need the due dates to be when I expect

  the alerts to be right and this is just

  like behavior in a single app and to do

  managers are always going to run into

  that problem of you have to adapt

  yourself a little bit to however they

  think of things but like when I was when

  I was using the things app I was very

  aware of okay I need to build my system

  around the way they manage the today and

  the anytime lists and it's like okay

  this is great this is fine I can get

  this to work but you're always going to

  run up against a moment where you feel

  like

  oh but I want this thing to appear in

  the today list in a way that the app is

  never going to to do it so even within a

  single app or within a single user

  you're going to want inconsistent

  behaviors that are impossible to program

  for like oh I I do want alerts on

  deadlines but not for these tasks right

  but I do want them for those tasks or I

  want an alert for these things but I

  don't want to put a deadline on them

  right so is it it's just a it's a

  fundamentally impossible area and this

  is one of the reasons why for years now

  I have actually used multiple to do apps

  because I try to categorize different

  sorts of activities that I'm looking for

  and this this is why I like the

  longest-running one now is to do for me

  the number two do where I use that for

  what I think of as my starting the day

  and ending the day in other routines

  because I can have that app act the way

  that I want these particular kinds of

  tasks to be and that app happens to be

  really great at the ability to say sort

  of reset a day where it's like oh man

  I've totally blown off all my routine

  stuff but I just want to press two

  buttons to like reset tomorrow and at

  twenty things just work it's like that's

  great that's totally fine it works

  because there's a constrained set of

  things in that app and they're

  quarantined from OmniFocus which is a

  different kind of thing where like

  resetting a day is a fundamentally

  impossible thing to do so even even if

  you're willing like me to go to the

  mental effort of saying I'm going to

  division certain kinds of tasks that

  make sense to put these ones over here

  and those ones over there you still

  always run into this problem of we kind

  of want to do managers to read our minds

  and show us exactly what we want to see

  when we want to see it in a way that is

  impossible to programmatically define

  and of course it is also very easy to

  get enticed by the shiny to give it to

  give it a try

  because I feel like like a brand-new

  journal or a physical notebook it holds

  the promise of a better future this

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  this show great let's do some ask cortex

  questions I need to lighten this mood a

  little bit I need to I need to go out

  into the world and pick some questions

  from our listeners to help me right now

  so that sound good if questions from the

  listeners will

  help you Mike let's do questions for the

  listeners gray it always helps me and

  the first one comes from Chad and Chad

  says if you were applying for a new job

  today and had to update your resume

  what fonts would you choose uh do you

  have like a preferred font for stuff

  well no what my brain was just mentally

  rolling back there is realizing that the

  last time I put together a resume I was

  doing it in latex I don't have any idea

  how I would reset what is that like a

  letterpress what is that okay Mike

  anybody who's done a PhD they will know

  what later oh look at you um if you'd

  have done a PhD then you'd know no

  because because obviously you don't know

  Mike you didn't do a PhD well I didn't

  do a PhD either right just just to be

  clear here I closest I got to a PhD was

  dropping out of a master's course and

  sorry dr. grey I came across it because

  when I was a physics student the people

  who were doing the PhDs introduced it to

  me and they're like oh hey here's this

  thing that you can use to write papers

  and you actually hit precisely what it

  is it's if you think of the monk who is

  manually typesetting a book latex is the

  is the computer version of this so I

  would say it's like a think of like

  markdown make markdown ten times more

  complicated but it has a whole bunch of

  commands that allow you to produce a

  thing that looks like it has been

  professionally typeset latex is a thing

  that will produce just beautiful

  beautiful looking documents how is it

  spelled capital L lowercase a capital T

  lowercase e capital X so why don't say

  it lay tech because I get nervous about

  how I'm supposed to say it because in my

  head I would always call it late

  but then people would tell me that I'm

  pronouncing it wrong and I think it's

  supposed to be lei tech and I've heard

  people say la tech I've heard a million

  different things but all I know is if I

  ever say it out loud and I say latex

  then the people who are actually doing

  PhD starts coughing and they're like oh

  okay well you don't really know this

  thing but anyway the reason the reason I

  was mentally rolling it back is because

  I would just use a ton of the defaults

  in this markup language so I have no

  idea what font that would have picked

  from it was spitting out my resume so uh

  I don't know I don't know Chad I would

  pick I would pick a safe font I think

  that's I think that's what I would do

  something nice and safe but presumably

  in this scenario I would be applying to

  a school and you just want to convey

  safety and boredom in that in that

  resume as a as um as someone looking to

  get another physics teaching job so

  you're gonna be like Arial Calibri or

  Times New Roman

  yeah times new roman' thats probably

  which way would go yeah what about you

  Mike

  Joe common and Comic Sans let's really

  just wrap this one up no I I have to

  [Music]

  figure it out that's like me yeah - I

  like Gotham and Futura no good they're

  good the fonts that I like a future a

  bold mm-hmm and Gotham

  I think medium I like my favorite so I

  would try and find something within

  those typefaces to use in future and

  Gotham because I like them and

  especially Gotham it can look just

  relatively normal looking like future in

  many styles can be like a little bit too

  much right you you kind of look like

  you're really going for a thing but you

  know that they're my to know my two

  favorites although I am very very

  partial to a font in Google Docs called

  creepster

  which I use quite liberally on show

  notes document when there's the thing

  that we have to talk about that you

  don't want to talk about so like

  business stuff is is all written in the

  creep stuff on which is bad like bloody

  dreary home right you'll you'll put that

  at the top of our shared document and it

  will just say q3 scheduling right

  because you don't want to convey that

  everyone understands right it's like

  this is scary stuff but we have to do it

  mmm Nathan asked on the topic of the

  year of order I'd love to hear an update

  on how both of you deal with email these

  days especially we're helping your

  assistants have either of you tried

  services like missive to let assistants

  triage your inbox I don't I don't really

  want to talk about email because because

  I question for you next I will just say

  that like you are feeling

  overwhelmingness one of the things that

  for me triggered the idea of I need a

  year of order is that my year of

  redirection left I'll put it this way it

  left all of my communications with the

  outside world in total chaos

  including my email the number of times I

  opened my email last year was very very

  few and so while I have I have many sub

  projects that are going on in the year

  of order I want to set up my physical

  space and then I want to work on my

  routine and get that really narrowed

  down but one of the one of the things

  immediately after that is I need to work

  my way through this terrifyingly large

  communications backlog that I have on

  many fronts across many things so I

  don't really want to talk about email

  now I'm gonna have to deal with that at

  some point later a couple of days ago we

  were talking

  and you kind of mentioned in passing I

  haven't looked to email in months and I

  just there's like a part of me that's

  like I can't believe that that is true

  like you can't mean that like absolutely

  right

  well I mean sometimes websites will send

  you verification codes through your

  email and you need to click on those

  right and so yeah I've opened email for

  that sort of thing but as we have

  discussed as we have discussed in the

  past though almost almost everything

  that is of any importance to me now

  either people just know to contact my

  assistant directly because it will get

  them vastly faster turnaround then

  trying to contact me directly or its

  things through slack so part of this is

  a structural problem that I try to limit

  how much time I spend on administrative

  stuff and so slack and things coming

  straight from my assistant are much

  higher up on the queue of importance and

  so the hit rate and email has gone way

  down but I do really mean it that is I

  have not I have not looked at email in

  any meaningful way in a very very long

  time I have an enormous backlog of who

  knows what in there and it's it is time

  to it's time to get out the shovel and

  go through that at some point in the

  future but not not today not tomorrow

  but you know later there are so many

  things that mean you agree upon when it

  comes to getting what done what our

  approaches to email yeah yeah polarizing

  yeah I think about that every time I see

  an email notification on your watch

  right and it's like and I would just

  wanna be clear I totally know that that

  works for you right and it clearly does

  but it makes me it makes me sort of

  smile on the inside every time that

  we're together in person and I see a

  little poop and there's the email

  notification on your watch and it's like

  this is one area where we live very

  different lives if I use the application

  email right now like to do apps

  ever fully satisfied of email

  applications but I have it set with all

  of the preferences on my iPhone and even

  on my iPad

  that basically an inbox like so a list

  of email you can kind of see in like an

  inbox view maybe about seven or eight

  emails a time

  kind of like in at one time if I have to

  scroll that list

  I am very uncomfortable mm-hmm so at a

  given time there is typically never more

  than eight emails in my inbox and

  they're not being hidden like they're

  being one way or another dealt with

  mm-hmm we have very very different

  approaches to email it's really very

  different in regards to sharing email

  with people that I work with I would

  like to try and find a system for this

  eventually because right now it's a lot

  of forwarding going on which it's not

  ideal really oh yeah right I need and

  it's also with the situation I'm in the

  way that I've got things working for me

  it also wouldn't work for me to share my

  email inboxes they'd be way too much

  discussion about what email needs to be

  dealt with by who mm-hmm I want to be

  able to find an application or a service

  where you can kind of like assign email

  but I haven't been happy with anything

  that I've seen so far maybe one day I

  would like that but the triaging of my

  inbox is currently served by my Apple

  watch

  that is my triage assistant is my own

  little watch and Anil ash asked how do

  you manage your personal business email

  do you separate them across different

  applications or do you keep them all in

  one app you use unified inboxes I'm just

  assuming that like it's all goes in one

  huge bucket for you and it all is not

  dealt with yeah that's correct one

  gigantic unlooked at payal yup great

  even when I've been more on top of my

  email in the past I've never really

  found the hassle of multiple inboxes

  worth it for me again that that's a

  side-effect of the way I have structured

  my businesses but I've just I've never

  found the payoff to be worth it I have

  everything all go into one place you're

  gonna find in bots one application

  personal business email

  because honestly like email that is

  personal is not personal really like all

  of the email that I get will be deemed

  going to a personal account it's still

  like transactions and things that need

  to be checked upon you know like it's

  never really like my buddy sending me an

  email people don't email me like they

  have other ways to contact me right that

  like it tends to be all work no matter

  what email address is going to this one

  comes from Rafael gray has commented a

  couple of times about taking note of

  every idea that he has so you can get

  Muffy's mine and deal with him later

  how does gray deal with having ideas in

  bed right before sleeping does he pick

  up his phone and take notes or does he

  just let it go and hopes that he

  remembers the idea the next day okay

  this is gonna be really unhelpful but I

  fall asleep very fast so I get into bed

  and then it's morning so this is not a

  problem that I really have to deal with

  you made a we had a disgruntled noise

  there Mike I'm guessing this is not your

  situation no it's not my situation is I

  have to just wait until I can't be awake

  anymore okay and so I do thank you sleep

  yes that's why I go to bed at like 2:00

  a.m. because it's like body can't step I

  like sleeping hate going to sleep mm-hmm

  want some sleep inks awesome don't want

  to stop it but the act of like going to

  do it I hate it I hate mm-hmm so like I

  just would do things until I can't be

  awake anymore there's like this weird

  thing like in my admirer I feel like I'm

  just kind of just wasting time like I

  might as well just be reading Twitter

  for an hour and wait until like my

  eyelids are so bad I think everything in

  my life that would be deemed unhealthy

  the way I approach sleep is do is the

  least healthy part like it's it's really

  bad

  I can see though that it sounds like you

  and my wife are using the same sleep

  strategy which is

  only only when exhaustion grasps you by

  the throat rips you and you cannot

  escape is that like I'm a little sleepy

  I lay down boom

  almost immediately I'm asleep that I

  would hate that

  well luckily you don't have to suffer

  from that bike yeah I'll sleep next to

  you I guess because that would also

  drive me mad yeah let's not do that